Community Scheme Portfolio Manager – JHB needed at Trafalgar Property and Financial Services

Job Description:

• Oversee the day-to-day management of residential complexes and Homeowners’ Associations (HOAs).
• Ensure compliance with the Sectional Title Act and other relevant legislation.
• Facilitate effective communication between property owners, trustees/directors, and service providers.
• Manage financial aspects, including budgeting, financial reporting, and cost control
• Daily management of trust funds and investment funds
• Ensuring that all complexes within the portfolio are insured and premiums are paid on time
• Continuous enhancement of knowledge of applicable SA property laws
• Ensuring that compliant contractors are servicing the complexes and are paid timeously
• Awareness of all transfer of units within the portfolio and management of same
• Facilitating collection procedures and reporting to trustees and debtors and cash management
• Facilitation of staff payroll (HOA and Body Corporate) compliance and payment processes
• Ensuring all complex documents are archived as well as correctly filed within the company database
• Preparation of general meetings in line with the applicable Acts and compliance with usage of standard documentation and notices as approved by the company
• Continuous liaison and guidance to trustees and directors in relation to complex matters and financial reporting
• Statutory notice compliance and awareness of quorum requirements relevant to meetings
• Financial management of portfolio of complexes and sign off on complex control schedule as completion of same
• Ensuring compliance of statutory requirements for all complexes
• Accountable of internal audit score and closure of outstanding gaps identified on action log
• Management of deadlines
• Management of support team processes

 Minimum Qualifications required by the position:

• ST Course completed
• Advance knowledge of the Sectional Title Act, CSOS Act, Companies Act, & other relevant legislation
• Tertiary qualification graduate (ideally commerce, law, finance, property studies) (advantageous)

 Minimum Experience required by the position:

• At least three years’ experience as a Community Scheme Portfolio Manager
• Must have own vehicle