RESPONSIBILITIES

All company secretarial related work, i.e.

• Maintenance of Close Corporations
• Registration of Companies
• Maintenance of Companies
• Conversion and/or Deregistration of Close Corporations and/or Companies.
• Managing appointments and resignations of Directors, Members, Auditors, Accounting Officers, and Public Officers.
• Allotment, transfer and buy back of shares.
• Preparation of special resolutions.
• Preparation of minutes and notices.
• Submission of annual returns.
• Filing and following up on outstanding documentation.
• Updating of statutory records.
• Liaising with clients / CIPC.
• Basic Trust administration.
• Issuing fees and following up on debtors.
• Prepare factual findings reports.
• General administrative tasks.
• Assist in managing a portfolio of company secretarial client entities, maintaining strong relationships with the clients.
• Prepare; consolidate and circulate Board, Trust and subcommittee packs ahead of meetings.
• Participate in board meetings, preparing first draft of minutes and matters arising.
• Prepare and review shareholder’s meetings, circular resolutions and minutes/resolutions.
• Liaison with Board/Shareholders, beneficiaries, auditors, bankers and Lenders (as required).
• Preparation and filing of statutory forms with Companies and Intellectual Property Commission (“CIPC”).
• Dealing with queries on a day-to-day basis from internal teams, Banks, Lenders, auditors and regulators.
• Maintenance of statutory registers and minute books.
• Update and maintain the electronic company registers and statutory records for all companies.
• Annual general meeting preparation, consolidation and provide the company secretary with relevant documents (proxies, MOl’s, Notice of AGM etc.
• Other ad-hoc administrative duties such as KYC requests.
• Management of non-executive director fees.
• Prepare company documentation, CIPC and B-BBEE Certificates for tender packs.
• Maintain company organogram and ownership structures.
• General/Ad-hoc governance team support for Company Secretary and Corporate Governance Consultants.
• Schedule and Convene Trust, Board and subcommittee meeting(s) (if needed).
• Seek new clients – hunting or farming of clients for all SoluGrowth services.

QUALIFICATIONS & EXPERIENCE:

• It would be to the candidate’s advantage to be studying towards the CGISA (Chartered Governance Institute of Southern Africa) qualification or a similar qualification focusing on Company Law and Accounting.
• Registered Tax Practitioner (TP) with SARS.
• Experience using company secretarial software (e.g. Profsec, BoardPAC, Sky Sec, Greatsoft or Infodocs) will be advantageous.
• CIPC eServices Portal knowledge.
• SARS e-Filing Portal knowledge.
• Registered Commissioner of Oath will be advantageous.
• Registered IoDSA Member will be advantageous.
• Minimum of 3 years’ experience in a similar role.