Company Secretary Administrator | Group Finance needed at Allan Gray Proprietary Limited

Job Responsibilities

• Planning and arranging directors’ and board sub-committee meetings for all companies across the group
• Directors’ travel arrangements 
• Collation and distribution of board packs using board management software and facilitating review of board papers between executive directors and senior management
• Taking minutes of meetings
• Monitor requests received in the Company secretary e-mailbox and action tasks appropriately
• Facilitating and responding to company specific KYC information requests from third parties throughout the business, including sourcing and providing documentation requested for company specific AML purposes
• Assist with general administration such as facilitating the signing of directors’ resolutions, preparing resolutions for signing by the Group Company Secretary, adequate filing and maintenance of company records
• Provide excellent service in all areas of this role

Competencies

• Excellent organisational, coordination, administrative and secretarial skills
• Multi-tasking and performing a variety of duties
• Highest standards of confidentiality 
• Strong verbal and written communication skills
• Willing to work hard and under pressure in a small team to achieve outcomes
• Conscientious and professional
• Excellent attention to detail 
• Excellent time management & planning skills
• Professional and friendly, with strong interpersonal skills and ability to work with other business units

Qualification and experience

• Diploma in business studies or similar field
• Proficiency in Word, Excel and PowerPoint is essential
• Experience in organizing travel both local and international is advantageous