Company Secretary (Centurion) needed at AVBOB South Africa

Description

• We are actively seeking a highly experienced Company Secretary to provide expert secretarial services to our Group and its subsidiaries. This key role will support the Executive: Governance and Secretarial in maintaining the highest standards of corporate governance across all entities. As the Company Secretary, you will be expected to provide full secretarial support to board committees, management committees, and assist in ensuring compliance with governance regulations and best practices.
• You will be working for a company that is over 100 years old with strong values.  In return for your services, you will be paid a competitive remuneration package.  You will be working for an organization that values employee development and rewards excellent performance.

Key Responsibilities:

• Act as the Company Secretary for designated subsidiary companies, ensuring compliance with the Companies Act, including the preparation of annual returns, submission of amendments to Memoranda of Incorporation (MOIs), and updating director, auditor, and secretary details.
• Liaise with CIPC (Companies and Intellectual Property Commission) to ensure the timely and accurate submission of all relevant documents and filings. This includes submitting resolutions, paying levies and fees, and staying ahead of any changes in the Companies Act and CIPC regulations.
• Monitor changes in corporate governance legislation and standards (including King IV and other governance codes) and work with the Executive: Governance and Secretarial to ensure the Group remains compliant with these evolving regulations.
• Identify, assess, and monitor corporate governance risks in both internal and external environments, and provide guidance on mitigating these risks.
• Provide comprehensive secretarial support to Board committees and management committees, ensuring meetings are properly scheduled, agendas are prepared, and relevant meeting materials are distributed.
• Attend, minute, and circulate minutes of meetings for assigned committees, ensuring accurate records are maintained.
• Develop and manage an updated Matters Arising schedule to ensure timely responses and action items are tracked and resolved.
• Prepare and maintain attendance registers and ensure compliance with regulatory requirements regarding director information.
• Maintain and update the share register and minute books for designated subsidiaries.
• Draft resolutions when required for subsidiary companies, ensuring proper documentation and compliance.
• Work closely with external auditors to ensure that the assigned subsidiaries’ compliance with the Companies Act is thoroughly audited and accurately reported.
• Assist the Executive: Governance and Secretarial in preparing the Integrated Annual Report (IAR), including managing the liaison with creative agencies, collating contributions from relevant departments, and ensuring that reporting deadlines are met.
• Assist in organizing and coordinating the Annual General Meeting (AGM) in compliance with the AVBOB Act and Regulations, including managing internal departments to ensure the smooth running of the AGM and handling Board nominations.
• Ensure compliance with the Protection of Personal Information (POPI) Act by safeguarding sensitive personal information, particularly of the directors, and managing any personal data securely within the department.
• Develop, implement, and maintain a system for electronic access and archiving of board packs, ensuring that relevant committee members have easy access to necessary documents.
• Monitor, manage, and report on operational risks, identifying potential issues in governance, and ensuring prompt action to mitigate these risks.
• Provide ongoing advice, awareness, and training for the Group on corporate governance matters, ensuring that management and key stakeholders are fully informed on regulatory changes and best practices.
• Assist the Executive: Governance and Secretarial in reviewing the Charters of Board and Management Committees in line with the established review cycle to ensure they remain relevant and compliant with best practices.

Requirements

• Tertiary Qualification in Law, Corporate Governance, or a related field.
• A minimum of 10 years’ experience as a Company Secretary, with comprehensive exposure to secretarial functions for large corporate structures, including managing board meetings, preparing agendas, taking minutes, and handling matters arising.
• In-depth knowledge of corporate governance regulations, including compliance with King IV, the Companies Act, and other relevant legal frameworks.
• Proven ability to handle complex governance issues and deliver sound advice on compliance and regulatory matters.
• Exceptional written and verbal communication skills.
• Ability to build strong relationships with stakeholders at all levels.
• High level of professionalism, initiative, and creative problem-solving