Job Responsibilities

Strategic Alignment

• Support the Board in setting the strategic direction by providing relevant information and ensuring a set timeline for strategic setting and review in line with applicable legislation.
• Facilitate communication of strategy to relevant stakeholders and regulators
• Advise the Board on applicable laws and regulations applicable to the strategic direction of Postbank.

Corporate Governance

• Develop, implement, and maintain effective corporate governance policies and procedures in accordance with applicable legislation and corporate governance best practice.
• Ensure Compliance with the Memorandum of Incorporation 

Board Support and Administration

• Prepare the Annual Calendar for Board and Committee meetings.
• Coordinate and organise Board and Committee meetings, including preparing agendas, minutes and board packs.
• Serve as a liaison between board members and management, facilitating communication and ensuring timely dissemination of information.
• Coordinate the Board induction and training of board members on their duties and responsibilities.

Regulatory Compliance

• Keep the board abreast of the changes in laws and regulations affecting Postbank and ensure compliance thereto.
• Prepare and file statutory returns and disclosures required by the Companies Intellectual and Property Commission (CIPC).
• Provide Board of Directors and Executive Committee with guidance on duties, responsibilities and powers

Shareholder Relations

• Manage communication with the shareholder, including responding to inquiries and facilitating the dissemination of information.
• Coordinate the organization of annual general meetings (AGMs) and other shareholder meetings, ensuring compliance with legal requirements. 

Record Keeping and Documentation

• Maintain accurate and up to date statutory records, including registers for shareholders, directors and beneficial owners.
• Ensure accurate documentation of Board decisions and resolutions.

Financial

• Manage the departmental budget, ensuring expenditure within approved budgets. 

People Management

• Manage performance of the Secretariat unit ensuring agreement of annual goals, measuring performance against agreed goals and ensuring the implementation of Postbank policies for non-performance.
• Talent management, including career development and paths for own team.
• Ensure that staff receive adequate and relevant training.
• Ensure that the working environment contributes to improving staff morale and increasing productivity.
• Alignment to the bank’s transformation (EE) objectives through departmental processes.

Financial

• Provide input in development of the annual report to ensure that:
• Statutory deadlines are met.
• Statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices in Postbank
• Ensure efficient management of function / resources in accordance with the stipulations of the Public Finance Management Act, fraud prevention and risk management principles, corporate governance, legislation, agreements, company policies, practices, procedures, regulations, etc.
• Ensure that Company Letterheads are updated with the latest information of the Directors. 

Qualifications, Knowledge and Experience 

Qualifications and Experience:

• Relevant professional qualification (e.g. B. Com/Law, LLB) A Postgraduate qualification will be an added advantage.
• Chartered Institute of Secretaries (CIS) Diploma
• Membership of the Institute of Directors South Africa (IODSA) or the Institute of Chartered Governance Institute of Southern Africa will be an added advantage
• Minimum of 5-8 years post qualification experience in a similar position, preferably in the Financial Services industry
• Fulfil the Fit and proper assessment in line with the requirement for the role