Job title : Contract Administrator (6 months)
Job Location : Western Cape, Cape Town
Deadline : October 06, 2024
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Key Duties and Responsibilities
Accurately load and maintain author contracts on Bookmaster
- Validate and ensure that the author contracts have been fully signed by all relevant parties before loading on Bookmaster.
- Capture contract information on Bookmaster/financial account system.
Accurately load and maintain contracts in the contract management system.
- Coordinate with relevant stakeholders to initiate the renewal process well in advance of contract expiry.
- Support the business with preparing renewal documentation and facilitate the approval process as required.
Compliance and Documentation
- Ensure the author and vendor contracts comply with company policies and legal requirements.
- Maintain organized and secure contract files on the digital platforms.
Reporting and Analytics
- Generate regular reports on contract status, upcoming renewals, and expirations.
- Provide insights and recommendations based on contract data analysis.
Stakeholder Communication
- Act as a liaison between Procurement, Legal, and other departments to resolve any contract-related issues.
- Communicate with vendors as needed to clarify contract terms or address concerns.
Process Improvement
- Identify opportunities to streamline contract management processes and implement best practices.
- Assist in developing and updating contract management policies and procedures.
Support Procurement Activities
- Provide support to the Procurement team in other contract-related tasks and projects as needed.
- Assist in the preparation and administration of RFPs, RFQs, and other procurement activities.
- Support the business with managing vendor/supplier performance in relation to contractual agreements.
- Provide ongoing assistance to staff in the administration of contractual agreements.
Educational Requirements
Relevant qualification
Experience Requirements
- 2- 3 years’ administration experience in publishing environment.
- Experience in a procurement environment, with an understanding of procurement processes, contract negotiations, and supplier management.
- Experience working with Bookmaster (Advantageous)
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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