Duties include, but are not limited to:-

• Inception: Acknowledge instruction, perusal and understanding of loan conditions, performing and interpreting deeds office records, initial contact with client and the linked attorney and opening of the file.
• Preparation of loan documents for signature by client.
• Attending to transfers, various land development applications and preparation of various notarial deeds and servitudes.
• Preparing various other conveyancing documents such as related applications, powers of attorney, waivers of preference, resolutions, conveyancer’s certificates etc.
• Weekly reporting to clients, bankers and agents and where necessary, liaising with city councils, managing agents and linked attorney firms.
• Preparing lodgement documents and attending to the necessary lodgement arrangements.
• Ensuring all transaction conditions are met in order for matters to be registered successfully at the relevant deeds registry within satisfactory turn-around-time.
• Attending to all financial aspects of transactions, including final accounts, collecting costs/disbursements from clients and attending to general accounting queries.

Requirements

Skills and knowledge

• Thorough understanding of conveyancing processes in general, i.e. transfers, bonds, cancellations etc.
• Understanding of various loan conditions, title conditions and being able to interpret deeds office records and surveyor diagrams.  
• Experience in commercial bond registrations.
• The ability to attend to the bond instruction independently from inception up until registration at the relevant deeds office and to effectively manage high volumes. Excellent communication skills and ability to liaise with clients in a professional and effective manner.
• Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys.
• Good command of the English language.
• Team player with good interpersonal skills, showing an eagerness to assist others within the department.
• Typing speed of 45+ words per minute.
• Meticulousness and attention to detail.
• Fully conversant in Microsoft Office, LexisConvey, Webconvey, Stordoc and L@W/E4

 Qualification/s

• Matric or equivalent qualification
• Secretarial Diploma with excellent typing skills
• 7+ yrs experience