Duties include, but are not limited to:-

• Inception: Acknowledge instruction, perusal and understanding of loan conditions, performing and interpreting deeds office records, initial contact with client and the linked attorney and opening of the file.
• Preparation of loan documents for signature by client.
• Attending to transfers, various land development applications and preparation of various notarial deeds and servitudes.
• Preparing various other conveyancing documents such as related applications, powers of attorney, waivers of preference, resolutions, conveyancer’s certificates etc.
• Weekly reporting to clients, bankers and agents and where necessary, liaising with city councils, managing agents and linked attorney firms.
• Preparing lodgement documents and attending to the necessary lodgement arrangements.
• Ensuring all loan conditions are met in order for matters to be registered successfully at the relevant deeds registry within satisfactory turn-around-time.
• Attending to all financial aspects of transactions, including final accounts, collecting costs/disbursements from clients and attending to general accounting queries.

Requirements

Skills and knowledge

• Thorough understanding of conveyancing processes in general, i.e. transfers, bonds, cancellations etc.
• Understanding of various loan conditions, title conditions and being able to interpret deeds office records and surveyor diagrams.  
• Experience in commercial bond registrations.
• The ability to attend to instruction independently from inception up until registration at the relevant deeds office and to effectively manage high volumes.
• Strong written and verbal communication skills for professional correspondence and client interaction.
• Good command of the English language.
• Team-orientated with excellent interpersonal skills and a proactive approach
• Typing speed of 45+ words per minute.
• Meticulousness and attention to detail.
• Fully conversant in Microsoft Office, LexisConvey, Webconvey, Stordoc and L@W/E4

 Qualification/s

• Matric or equivalent qualification
• Secretarial Diploma with excellent typing skills
• Minimum of 7 years’ experience attending to mortgage bond registrations.