Conveyancing Secretary III – Bonds needed at Adams & Adams

Duties include, but are not limited to the following:

• Downloading and acknowledging instructions from the bank, perusing and understanding loan conditions, performing and interpreting deeds office and person searches and opening of the file;
• Making initial contact with the client and the linked attorney;
• Preparation of loan documents for signature by client;
• Preparing various other conveyancing documents such as related applications, powers of attorney, waivers of preference, resolutions, conveyancer’s certificates etc;
• Keeping and maintaining a proper diary system of all current matters;
• Weekly reporting to clients, bankers and consultants and where necessary, liaising with managing agents and linked attorney firms;
• Preparing lodgement documents and attending to the necessary lodgement arrangements;
• Ensuring all loan – and related conditions are met in order for matters to be registered successfully at the relevant deeds registry;
• Attending to all financial aspects of the transaction, including collecting costs/disbursements from clients, passing invoices and attending to general accounting queries;
• Ensuring that security documents are returned to the bank as soon as possible after receiving delivery from the deeds office.

Qualification/s

• Matric or equivalent qualification.
• Secretarial Diploma with excellent typing skills
• Minimum of 5+ years’ experience in conveyancing environment, specifically bonds