1 month ago
Job title : Coordinator – Company Secretary Group Finance
Job Location : Gauteng, Roodepoort
Deadline : October 14, 2024
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Responsibilities
- The Coordinator Company Secretary is responsible to achieve the following objectives:
Operational Delivery
Meetings and Governance Forum Administration
- Distribute meeting notices and prepare draft agendas for meetings.
- Send approved agendas to various members ensuring that agendas received is for the correct meeting/governance forum/committee.
- Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.
- Communicate deadlines and reminder for submissions to committee members.
- Prepare and distribute committee packs; and also ensure that the recording as well as the teleconference facilities are ready for the meeting.
- Prepare attendance register before the meeting.
- Record proceedings of the meetings.
- Produce minutes together with clear action points.
- Circulate minutes and action points for comments and delivery outcomes.
Online Boardbooks
- Administer meeting packs on the Boardbooks portal.
- Source various submissions and upload them on the portal.
- Manage access to the various online packs.
- Handle queries from Boardbooks users.
- Liaise with the service provider Diligent Boardbooks for resolution of queries.
CIPC & Administration
- Prepare and submit all relevant documents, returns and records to the Registrar of Companies (prepare CM forms for: – appointment and resignation of directors, registration of special resolutions, registration of allotment of shares and lodgement of Annual returns).
- Ensure proper filing of statutory records and maintain document management protocols for easy of reference.
Tracking of Resolution
- Maintain a register of resolutions, oversee members’ approval of round robin resolutions.
Directors Fees and Expense Claims
- Maintain attendance registers.
- Prepare schedules of payment.
- Liaise with the internal tax department for advice on applicable tax rates.
- Maintain records directors’ bank account details.
- Ensure timeous approval and payment of directors fees.
- Process expense claims and ensuring timeous payment thereof.
- Maintain IRP Forms.
- Liaise with Finance and Payroll department regularly.
Travel and Accommodation
- Arrange business travel and accommodation for departmental managers and directors.
- Process travel and accommodation requisitions.
- Liaise with the Group’s travel agents.
- Ensure activation of international roaming for travelling managers and directors.
Ad-Hoc Functions
- Perform various functions assigned by Assistant Group Company Secretary, Group Secretary or any other manager in relation to specific projects and other various issues from internal customers.
- Update of director and executive contact list, mailing lists and letterheads
- Provide support in all Opco Company Secretaries that may include proxies, resolutions etc.
- Process orders for catering.
- Conduct filing and maintain process for information and documents to be retrieved when requested.
- Research key governance trends.
- Schedule directors’ continuous development sessions.
Key Deliverables
- Governance Forum/Committee meeting administration
- Boardbooks administration
- Directors’ registers maintained
- Travel administration
- Effective stakeholder engagement and management
Role Dependencies
- Understanding of Cosec operations and mandate
Qualifications
Education:
- Minimum 3-year Academic Degree Qualification in Commerce/Economics/ Legal
Experience:
- Minimum 2-4 years’ professional experience in the relevant field
- Experience in functions associated with a listed company.
- Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential.
- Experience in communicating across various levels of organisations.
- Experience working in environments with changing priorities.
Capabilities:
- Analytical Thinker, Problem Solver, Operational Value Creator
- Culture and Change Champion, Supportive People Manager, Relationship Builder
- Results Achieve, Operationally Astute
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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