Coordinator – Company Secretary.Group Finance needed at MTN

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Job title : Coordinator – Company Secretary.Group Finance

Job Location : Gauteng, Roodepoort

Deadline : July 13, 2024

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RESPONSIBILITIES
The Coordinator Company Secretary is responsible to achieve the following objectives:

Operational Delivery

Meetings and Governance Forum Administration

  • Distribute meeting notices and prepare draft agendas for meetings.
  • Send approved agendas to various members ensuring that agendas received is for the correct meeting/governance forum/committee.
  • Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.
  • Communicate deadlines and reminder for submissions to committee members.
  • Prepare and distribute committee packs; and also ensure that the recording as well as the teleconference facilities are ready for the meeting. 
  • Prepare attendance register before the meeting.
  • Record proceedings of the meetings.
  • Produce minutes together with clear action points.
  • Circulate minutes and action points for comments and delivery outcomes.

Online Boardbooks

  • Administer meeting packs on the Boardbooks portal.
  • Source various submissions and upload them on the portal.
  • Manage access to the various online packs.
  • Handle queries from Boardbooks users.
  • Liaise with the service provider Diligent Boardbooks for resolution of queries.

CIPC & Administration

  • Prepare and submit all relevant documents, returns and records to the Registrar of Companies (prepare CM forms for: – appointment and resignation of directors, registration of special resolutions, registration of allotment of shares and lodgement of Annual returns).
  • Ensure proper filing of statutory records and maintain document management protocols for easy of reference.

Tracking of Resolution

  • Maintain a register of resolutions, oversee members’ approval of round robin resolutions.
  • Directors Fees and Expense Claims
  • Maintain attendance registers.
  • Prepare schedules of payment.
  • Liaise with the internal tax department for advice on applicable tax rates.
  • Maintain records directors’ bank account details.
  • Ensure timeous approval and payment of directors’ fees.
  • Process expense claims and ensuring timeous payment thereof. 
  • Maintain IRP Forms.
  • Liaise with Finance and Payroll department regularly.

Travel and Accommodation 

  • Arrange business travel and accommodation for departmental managers and directors.
  • Process travel and accommodation requisitions. 
  • Liaise with the Group’s travel agents.
  • Ensure activation of international roaming for travelling managers and directors.

Ad-Hoc Functions 

  • Perform various functions assigned by Assistant Group Company Secretary, Group Secretary or any other manager in relation to specific projects and other various issues from internal customers.
  • Update of director and executive contact list, mailing lists and letterheads
  • Provide support in all Opco Company Secretaries that may include proxies, resolutions etc.
  • Process orders for catering. 
  • Conduct filing and maintain process for information and documents to be retrieved when requested.
  • Research key governance trends.
  • Schedule directors’ continuous development sessions.

Key Deliverables

  • Governance Forum/Committee meeting administration
  • Boardbooks administration
  • Directors’ registers maintained
  • Travel administration
  • Effective stakeholder engagement and management
  • Role Dependencies

Understanding of Cosec operations and mandate
QUALIFICATIONS
Education:

  • Minimum 3-year Academic Degree Qualification in Commerce/Economics/ Legal

Experience:

  • Minimum 2-4 years’ professional experience in the relevant field 
  • Experience in functions associated with a listed company. 
  • Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential.
  • Experience in communicating across various levels of organisations.
  • Experience working in environments with changing priorities.

Capabilities:

  • Analytical Thinker, Problem Solver, Operational Value Creator
  • Culture and Change Champion, Supportive People Manager, Relationship Builder
  • Results Achieve, Operationally Astute

Competencies: 

  • Business and Financial Acumen
  • Organisational Awareness
  • Company Secretarial administration 
  • Minute Writing 
  • Time Management
  • Effective Written and Verbal Communication
  • Integrity and Honesty

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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