Job title : Coordinator II: Marketing (P8) 3-Year Fixed Term Contract (College of Business & Economics: School of Consumer Intelligence & Information Systems)
Job Location : Gauteng, Johannesburg
Deadline : July 28, 2024
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Job Description
Oversight and coordination of the marketing and administration activities within the School of Consumer Intelligence & Information Systems. To provide administration and coordination support and act as a first line of contact between the Director of the School and other relevant stakeholders.
Responsibilities:
The incumbent will be expected to:
External Image Building:
- Compile information and writing of newsletter schedule
- Manage social media page (possibly LinkedIn as and when required.
- Communicate with industry and alumni – email campaigns.
- Coordinate and plan events (e.g. open lectures, conferences, industry events, open days, prize giving/s, CEP graduations, industry advisory boards, community engagement initiatives
- Organise, sit in, and consolidate information on bi-annual
Internal Image Building:
- Organise, sit in, and consolidate information as required
- Communication to students (i.e. School events, important UJ info).
- Communicate with staff (e.g. internal school events, news form director).
- Staff functions/events for school.
- Organise and manage the first-year orientation programme
Promotion of Programmes/Growing Enrolment Numbers:
- Plan promotional campaigns in collaboration with departmental reps and college marketing manager.
- Oversee execution of promotional campaigns within allocated budget.
- Liaise with advertising agency and UJ design.
- Priority order of programmes to promote (liaise with academic programme coordinators):
- Masters.
- Doctoral and post-doc.
- CEPs/Online programmes.
- BTech, Adv. Diploma and Hons.
- Undergraduate liaising with College marketing committee on Open day planning and attending open day events/training of assistants for Open day events.
Marketing Coordination:
- Develop annual marketing calendar (in collaboration with Marketing Manager).
- Oversee and update annual marketing calendar.
- Update and record keeping of promotional material (including learning guide designs, banners, flyers, programme brochures – electronic and printed).
- Liaise with UJ design (for events and campaigns).
- Assist with community engagement projects (work with community engagement coordinator and organise and coordinate community engagement events).
- Write press releases for submission to UJ communications and website uploads.
- Gather white papers/research snippets to post on social media page (from Dep reps).
- Manage and update database for the School
- Coordinate and plan events in conjunction with Department representatives.
- Website updates.
- Regular contact with Department Marketing representatives.
- Consolidate information and address daily marketing needs for each department.
- Attend departmental meetings.
- Attend CBE marketing committee meetings.
- Monitor competing universities and tertiary institutions with specific regard to programmes, online offerings, personnel, new developments, and advice Marketing Manager.
- Liaise with UJ communications (UJ web and social media posts from school to share on public platforms).
Administrative Support:
- Provide administrative support in the office of the Director.
- Upload temporary appointments and ensure successful completion and payments.
- Update the Schools asset register, with support from the assets department.
- Liaise with clients and ensure all invoices are paid within the required timeframes.
- Load claims on Oracle Requester System.
- Request signatures for manual claims; petrol claims; overtime claims; and international new appointments and submit to HCM.
- Liaise with students on programme related matters
- Perform secretarial duties for the Director.
- Make travel arrangements (including flights, visas, etc.)
- Coordinate and manage procurement of office supplies, equipment, and furniture.
- Conduct research in preparation for key engagement and meetings.
- Source, manage, disseminate information from and to appropriate people and departments
- Ensure research partner interaction, including with relevant university, business, and government personnel
- Compile and prepare relevant reports, presentations, and external communication for the Director of school.
Minimum requirements
- Degree in Marketing, Public Relations, or Communication (NQF 7)
- At least five (5) years’ relevant marketing experience.
- Three (3) to five (5) years’ operational level experience in marketing and communication.
- Proven event management experience.
- Proven experience with digital marketing campaigns.
- Proven knowledge of Oracle system and procurement processes
- Proven knowledge of ITS
- A valid driver’s licence.
Competencies and Behavioural Attributes:
- Ability to use technology to improve efficiency and attainment of the university’s strategic goals.
- The ability to professionally manage, motivate and display individual leadership qualities.
- An excellent public profile and media savvy complemented by academic/professional rigour.
- Excellent planning and organising skills and attention to detail.
- Excellent written and verbal communication skills in English.
- Good listening skills.
- Excellent time management skills.
- The ability to work under pressure.
- Excellent interpersonal skills (networking and relationship-building).
- Excellent presentation skills.
- Effective problem-solving skills.
- A high level of creativity.
Recommendations:
- An Honour’s degree (NQF 8) in Marketing/Communication or relevant field.
- Evidence of effective external engagement (academia, business community, professional boards, and wider society) is highly desirable.
- Knowledge of university systems, structures, policies, and procedures.
- Relevant work experience in a university environment.
- Project management skills and experience.
- Relevant work experience in any service-related industry (one to two years).
- Fundraising experience.
- Social media experience.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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