Duties and responsibilities

• Administration of the procurement process systems (Fraxion).
• Ensure all appointments are effectively managed for the Regional Facilities Manager.
• Set up quarterly tenant meetings and service providers as directed by the Regional Facilities Managers.
• Assist the Facilities team with the consolidation of monthly reports (i.e Risk items)
• Provide tenants with service disruption updates and general commination.
• Attend SLA meetings and take minutes.
• Assume the role of Building Manager when a building manager is on leave.
• Manage and collate all contractor documents for vendor approval by procurement.
• Manage site contract database and asset database.
• Assist facility managers with capital expenditure projects.
• Assist with compilation of building inspection repairs with the Building manager.

Requirements

Experience 

• 2 years’ experience in office administration
•  A basic knowledge and experience in the following is advantageous:
• Air con plants/standalone units
• Access control
• Electrical – lights plug etc. 
• Plumbing – burst pipes/leak, blockages.
• Security
• Cleaners
• Garden services.

Qualifications

• Grade 12/Matric is a prerequisite.
• Post matric qualification will be an advantage.

Competencies

• Stakeholder Focus
• Building and Managing Relationships
• Communicating 
• Decision Making 
• Entrepreneurial 
• Organisation
• Problem Solving
• Resilience
• Coping with Pressure and Change
• Recognises when to adapt personal style to meet the needs of others
• Must be able to work under pressure
• Must have strong communication skills both verbal and written
• Must have good computer skills 
• Must be a strong team player
• Background of property management