Description

Creditors (70% of time)

• Inhouse creditors
• Request supplier statements
• Process invoices as per supplier statements
• Request for invoices not received
• Reconcile supplier accounts for month end / adhoc weekly payments
• Load payments for individual suppliers ensuring invoice and banking details are correct
• Submit payments batches and reconciliations for review and release to Financial Manager and Financial Director

Job related creditors

• Request supplier statements
• Request for all invoices not received
• Ensure each invoice has a corresponding PO (purchase order) before processing
• Follow up on outstanding PO’s from production/media
• Process invoices in WB / NAV
• Reconcile supplier accounts for month end / adhoc weekly payments
• Liaise with debtors team ensuring clients have paid before payment to supplier
• Load payments for individual suppliers ensuring invoice and banking details are correct
• Submit payments batches and reconciliations for review and release to Financial Manager and Financial Director
• Forex
• Request invoices from production / Financial Manager
• Ensure a corresponding PO exists if job related
• Complete forex forms on BOL (Business Online Platform) noting exchange rate
• Attain authorisation from Financial Manager/Director
• Process invoices in WB noting the forex loss/gain (against the job/GL account)

Debtors (5% of time)

• Bill PQ’s (Price Quotes) in accordance to the BI (Billing Instruction) received
• Bill retainer invoices and agency fees • Follow up on outstanding debt

Cashbook (5% of time)

• Print / export bank statements weekly
• Liaise with Financial Manager / Debtors Clerk(s) regarding payments that are unclear
• Upload exported excel file into WB
• Allocate payments and receipts in WB to Debtor, Creditor and GL accounts
• Update Cashbooks weekly

General Balance Sheet (5% of time)

• Reconcile balance sheet accounts (supplier age analysis)
• Forward reconciliations to Financial Manager for review
• Attend to query list from FM post review (reasons for anomalies – late payments, negative payments, incorrect allocations etc.)

Adhoc Tasks (15% of time)

• Complete additional finance tasks at discretion of Line Manager
• Ongoing investment in own development as well as keeping up-to-date with relevant knowledge that will be of value to the team and clients
• Ensure emails are checked regularly and responded to timeously
• Filing /organising of own digital folder in a manner that makes sense on finance server
• Add new suppliers to WB as per supplier onboarding form

Requirements

Qualifications

• Matric with Maths and Accounting required
• Other relevant finance qualification advantageous

Experience

• Minimum of 3-5 years’ Creditors Clerk experience