Job Purpose:

• To be involved in the full creditors function by ensuring accurate processing of supplier invoices, timely reconciliations, and payments in line with company policies. The role supports the finance department by maintaining strong supplier relationships, ensuring compliance, and contributing to the efficient financial operations of the business.

REQUIREMENTS

Minimum education (essential):

• National Senior Certificate

 Minimum applicable experience (years):

• 5 – 7 years of experience in a similar role.

 Required nature of experience:

• Proven experience in full creditors function, including invoice processing, account reconciliation, and payment preparation.
• Demonstrated ability to work with deadlines in a fast-paced, goal-driven environment.
• Experience working in a structured finance team, preferably within the logistics or courier industry.
• Familiarity with working independently and managing responsibilities with minimal supervision.

Skills and Knowledge (essential):

• Hands-on experience with accounting software such as SAGE, ACCPAC, or Pastel.
• Extensive experience in data capturing, receipting, and managing cashbook payments.

 Other:

• Proficient in Afrikaans and English
• Own transport and valid driver’s license

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES

 Payment Accuracy and Timeliness:

• Ensure payments are processed accurately, with no errors or discrepancies.
• Adhere to payment deadlines, ensuring invoices are paid on or before the due date.
• Process invoices efficiently and within the established time frame, avoiding delays.

 Accounts Payable Management:

• Manage the aging of accounts payable to ensure timely settlement of outstanding invoices.
• Address and resolve any discrepancies or disputes with suppliers in a timely manner.
• Reconcile accounts payable records regularly to ensure accuracy.
• Correct allocation of payments.

 Supplier Relationship Management:

• Maintain positive relationships with suppliers through clear and timely communication.
• Address and resolve supplier concerns or issues effectively and promptly.
• Foster long-term relationships with key suppliers, ensuring mutually beneficial terms.

 Cash Flow and Cost Control:

• Ensure cash flow is managed efficiently, ensuring sufficient liquidity for operational needs.
• Control and monitor accounts payable expenses without impacting operational efficiency.
• Ensure the timely settlement of accounts while adhering to the company’s cash flow requirements.

 Process Improvement:

• Identify opportunities for improving internal processes related to creditors management.
• Implement process improvements that increase efficiency, reduce errors, or enhance workflow.
• Regularly review and refine accounts payable procedures to ensure continuous improvement.