Debtors Recon Clerk Job at Shoprite Group of Companies

About the role

• The purpose of the Debtors Recon Clerk is to process debtor recon transactions, reconcile accounts, maintain accurate records and follow up on outstanding balances.
• The role provides routine administrative support to the finance function and assists with debtor queries in line with established procedures and timelines.

What you'll do

Transaction Processing and Reconciliation:

• Process debtor transactions accurately within required timelines and payment terms.
• Capture journals and supporting information in accordance with established procedures.
• Check transaction records for completeness and accuracy and report discrepancies.
• File and maintain supporting records for control, audit and reporting purposes.

Debtor Account Administration:

• Maintain accurate debtor account records and reconcile account balances.
• Allocate payments, journals, credits and adjustments to the correct accounts.
• Identify account differences, correct routine errors and refer unresolved matters for assistance.

Collections and Age Analysis:

• Review ageing reports and identify overdue balances for follow-up.
• Contact debtors regarding outstanding balances in line with agreed procedures.
• Refer disputed or long-outstanding balances to the relevant person for action.

Query Resolution and Stakeholder Liaison:

• Respond to routine debtor account queries within agreed turnaround times.
• Check account information, supporting documents and transaction history to assist with query resolution.
• Liaise with relevant stakeholders to obtain information and resolve routine debtor matters.

Reporting and Period-End Support:

• Prepare and distribute debtor statements, reconciliations and supporting information.
• Assist with debtor reports, ageing analysis and month-end reconciliations.
• Provide records and supporting documents for audit and period-end activities.

What you bring

• Grade 12 / Matric - essential.
• Relevant certificate in Finance, Accounting or Bookkeeping - preferred.
• 1-2 years’ experience in debtors administration, finance processing or a similar clerical role - preferred.
• Basic working knowledge of debtor accounts, reconciliations, journals and payment allocations.
• Basic knowledge of customer service and telephone etiquette.
• Computer literacy in Microsoft Office, including Excel - essential.
• Experience using an accounting or enterprise resource planning system - preferred.

Closing Date

• 2026/10/30