1 day ago
Job title : Departmental Administrator
Job Location : Gauteng,
Deadline : October 27, 2024
Quick Recommended Links
Qualifications
- National Diploma and Advanced certificates or relevant qualification at NQF level 6 or equivalent.
- Bachelor’s degree or a relevant recognised qualification at NQF level 7 or more will be advantageous.
- Relevant Certificate in Administration
Experience
- Minimum 2- 5 years proven Secretarial, Administration and Project Management experience.
The following computer skills and knowledge of office software packages at an Advanced level are essential: MS Word; PowerPoint; Excel; Outlook. - Knowledge of SAP will be an added advantage.
Roles and Responsibilities
MAIN DUTIES AND RESPONSIBILITIES
- Facilitate the process flow and maintenance of a register of the department’s documents, agreements, invoices received directly through email or postal services to the applicable financial management & strategic financial planning team.
- Provide secretarial support and general administrative function to the Head and the financial management strategic financial planning team members.
- Receive, direct and relay telephone messages to the affected individuals and maintenance of a record of such calls.
- Provide general administration support including minute taking, compilation of reports, presentation slides preparation, scheduling of appointments and meetings for the departments.
- Tracking and monitoring of the department’s operational deliverables on a day-to-day basis.
- Project management support to the Heads through presence in key meetings, facilitation of key deliverables and engagement with key internal and external stakeholders.
- Maintain accurate and up to date records, agreements, reports and databases to ensure compliance with organisational policies and regulatory requirements.
- Maintain and track the contracts concluded by the departments to ensure compliance with the procurement policies and guidelines.
- Arrange and manage meetings or events and other administrative logistics required by the departments.
- Daily management the Heads diaries ensuring timely scheduling of events and the elimination of meeting clashes.
- Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and SharePoint.
- Making travel arrangements and processing claims for the Heads and team members (as and when required)
- Ensure that the stationery requirements for the departments are adequate at any point in time.
- Facilitate the onboarding and offboarding of new staff members joining the teams.
- Maintain an updated contact list for the department.
- Provide administrative support in order to optimize workflow procedures in the office.
Customer Focus & Stakeholder Management
- Provide professional secretarial support.
- Provide an efficient customer service to both internal and external stakeholders.
Learning, Leadership & People Growth
- Manage own development to enhance own competencies.
- Participate in knowledge sharing in the team.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
- Administrative / Management jobs