Departmental Secretary: Teacher Professional Development (TPD) Faculty of Education, Internal Only needed at Cape Peninsula University of Technology

Job Knowledge, Skills and Experience

• A Matric Certificate or equivalent qualification
• At least two (2) years relevant office administration experience and/or relevant experience in engaging with clients or students in educational or industrv settinos.
• Excellent knowledge of Microsoft Office Suite (Excel; Word; Power Point)
• Sound Knowledge of ITS

Recommendation(s)

• A relevant National Diploma or Degree (3-year qualifications) or an equivalent related qualification which focuses on administrative/secretarial skills
• Experience in facilitating work integrated learning

Key Performance Areas / Principal Accountabilities

• Office management and administrative duties required for the successful functioning of the HOD’s office
• Placement of student at schools and colleges during Teaching Practice
• Establishing and maintaining an effective information and filing system.
• Prioritizing incoming mail, calls, and messages and responding appropriately.
• Screen, process, and action all correspondence including preparation of routine or draft requests and/or responses on behalf of the HoD physically and electronically.
• Database and record administration
• Tracking system for submission due dates and deadlines and ensure timeous reminders.
• Management of stakeholder relationships (both in person and telephonically) and presentation of a professional and helpful image to both internal and external stakeholders
• Minute taking, typing and transcription, including agenda preparation.
• Preparing of documentation for submission to internal and external meetings and stakeholders.
• Responsibility for coordinating national and international travel arrangements, in accordance with University and Divisional policies.
• Perform other functions as may be assigned by the Head of Departmen