Job title : Departmental Secretary: Teacher Professional Development (TPD) Faculty of Education, Internal Only
Job Location : Western Cape,
Deadline : November 04, 2024
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Job Knowledge, Skills and Experience
- A Matric Certificate or equivalent qualification
- At least two (2) years relevant office administration experience and/or relevant experience in engaging with clients or students in educational or industrv settinos.
- Excellent knowledge of Microsoft Office Suite (Excel; Word; Power Point)
- Sound Knowledge of ITS
Recommendation(s)
- A relevant National Diploma or Degree (3-year qualifications) or an equivalent related qualification which focuses on administrative/secretarial skills
- Experience in facilitating work integrated learning
Key Performance Areas / Principal Accountabilities
- Office management and administrative duties required for the successful functioning of the HOD’s office
- Placement of student at schools and colleges during Teaching Practice
- Establishing and maintaining an effective information and filing system.
- Prioritizing incoming mail, calls, and messages and responding appropriately.
- Screen, process, and action all correspondence including preparation of routine or draft requests and/or responses on behalf of the HoD physically and electronically.
- Database and record administration
- Tracking system for submission due dates and deadlines and ensure timeous reminders.
- Management of stakeholder relationships (both in person and telephonically) and presentation of a professional and helpful image to both internal and external stakeholders
- Minute taking, typing and transcription, including agenda preparation.
- Preparing of documentation for submission to internal and external meetings and stakeholders.
- Responsibility for coordinating national and international travel arrangements, in accordance with University and Divisional policies.
- Perform other functions as may be assigned by the Head of Departmen
How to Apply for this Offer
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