Job Description    

• RCL Foods is recruiting for a driven, highly energized Despatch Clerk within the baking business unit.
• The suitable candidate will be required to ensure accurate stock and crate movement from production to the despatching of trucks and return logistics. To ensure that all paperwork and other transactional duties are completed accurately, timeously and efficiently.
• This role will be based in Durban and reporting to the Distribution Manager.
• This role is a Permanent role.

Minimum Requirements    

Education

• Grade 12, Matric pass rate with a maths pass rate  above 60%

Skills

• Ability to read, write, understand and communicate in 
• English. 
• Good numeracy
• Good computer literacy – especially Excel and e-mail 

Experience

• 1 -2 years experience in a dispatch department
• FMCG experience is advantageous
• Experience working with JDE advantageous 

Duties & Responsibilities    

• Stock Management
• Verify stock handover from previous shift
• Ensure cages are locked
• Ensure stock that is pulled from production is signed for by dispatch clerk and production supervisor
• Ensure stock is loaded according to company safety standards
• Ensure stock is loaded in such a way as to prevent damage to the stock
• On vehicle return, count returns and issue credit notes for the driver or customer when Returns Clerk is not present
• Ensure good stock returns are returned to dispatch cages
• Ensure damaged returns are moved to the damage container
• Conduct cycle count of stock in dispatch to ensure it balances and provide reasons if not balancing
• Accurate receipting and dispatching of confectionary according to SOP
• Crate Control
• Ensure the integrity of crate movement within JDE
• Conduct a crate count of all Sunshine crates on the company premises daily
• Report any crate discrepancies to the dispatch supervisor
• On vehicle return, count number of crates on the vehicle, enter onto crate sheet and issue crate slip to driver
• Transactional Duties
• Print accumulative sales report and loading sheet 
• Give instructions to loaders which stock to be pulled and loaded, quantity and type
• Process sales of bread to customers, inclusive of damages
• Do cash up on cash sales and balance to invoices
• Ensuring the invoices for all drivers and customers are printed correctly and given to drivers once vehicle loaded and he’s ready for departure
• Transfer stock to reflect accurately on the driver’s route location
• Record special requests in request book and give to the production supervisor
• Complete handover sheet for next shift and inform next shift clerk about any important information he  needs to know