Document Controller: 12 Month Contract Job at Scatec ASA

Main purpose of the position

• Currently we are looking for a Document Controller in Cape Town, South Africa to be part of our global team working together towards our vision – Improving our future. As our Document Controller, you will be responsible for the management of all controlled project documents during project structuring and execution phases. Responsible to follow up on progress, approval and review Workflows, due dates of documents on Master Document List (MDL) and Supplier Master Document Lists (SMDLs). Manage the final delivery of documentation to the SPV – defined as the Technical Taking Over (TTO) package. The project Document Controller is also responsible for the Project Site on our Intranet and training of new project team members into the site setup and document management system.

Main responsibilities 

• Manage deliverables on MDL and SMDLs
• Control Workflow progress on internal documents and do DC check
• Initiate Review of external documents and follow up progress in due time
• Quality check of Correspondence Log
• Maintain Project Email
• Project Site (EDMS) Support for project Team members
• Training of project members: Project Site and DMS (Document Management System)
• DC reporting – Internal and External
• Handle incoming and outgoing transmittals
• Manage externally shared Data Rooms
• Follow up progress and deliverables on the TTO (Technical Take Over) package
• Able to support more than 1 project when applicable

Qualifications and competencies

• Technical Qualification (Construction, Engineering, Project Management)
• 5+ years Document Control experience, preferably on EPC/Construction projects
• Proven experience working with, the life cycle of all documents on a project from start to finish and architectural structure of the EDMS flow process
• Basic understanding of ISO9001 requirements
• Fluent both written and spoken in English
• Ability to do training on document management system, processes and procedure with all stakeholders
• Demonstrate understanding in document mapping between Procedures and Project needs