Key Roles and Responsibilities:

• Providing complex and multiple diary management and travel arrangements
• General administration facilities support.
• Liaising with external and internal stakeholders. Scheduling internal and external meetings, including co-ordination of agendas.
• Creating professional presentations and other general documents
• Departmental support for SharePoint (updating and managing), MCRS Management, T&M support (presentation preparation)
• Handling Day to day enquiries when people are out of the office
• Organize events such as team meetings and other conferences. Ensuring all relevant information is prepared and distributed in advance, and booking meeting rooms, catering, equipment etc.
• Excellence program support for documentation, audits, SOP management and status tracking.
• Management of expenses, inputting data and reconciliation
• Budget & PTP support, management and reconciliation
• Manage SOE Director’s calendar & support with engagement initiatives, award administration and team communication.

Minimum Requirements:

• Relevant secretarial qualification PA/secretarial experience
• Computer literacy ability to use MS Word, MS Excel, MS PowerPoint
• Strong business orientation and appreciation of other functions
• Ability to work under pressure and yet remaining meticulous and have attention to detail
• Exceptional interpersonal skills and good communication Ability to prioritize and manage conflicting priorities Ability to operate independently and take initiative Knowledge of SAP
• Basic project management experience
• Ideally experience of FMCG, beverage or consumer goods industry
• To ensure the efficient and smooth functioning of the team Handling conflict, diary management, strong interpersonal skills