KEY RESPONSIBILITIES:

Operations

• Linguistically edit and proofread manuscripts, reports, map legends, and figures following local and international standards.
• Consult with authors to ensure that the original meaning of the document is retained after editing.
• Compile, edit, proofread and oversee the printing of internal newsletter.
• Edit and proofread internal communication and promotional material as requested.
• Assist with linguistic queries e.g. concord, idioms, translations.
• Edit report figures so that they are acceptable for publication and printing.
• Create a layout of publications according to house style and/or oversee the layout of publications by an in-house graphic designer.
• Compile specifications for printing.
• Receive proofs for final checking and check the quality of paper, the colour of text and graphics and authorise printer to do print run.
• Assist to manipulate graphics so that they are acceptable for publication.
• Once the report or manuscript has been published, circulate to the relevant recipients (author, internal bookshop, library, etc.) for records keeping.

Project Management

• Implement project plans or work components related to editing and production of internal publications.
• Coordinate and implement the;
• Receipt of new draft manuscripts for publication.
• Scheduling of the workload.
• Manage deadlines for projects.
• Manage the workflow of the publications.
• Check printer proofs and printed products.
• Manage release and dissemination of CGS publications.
• Report on the status of publications.

Stakeholder Relations

• Advise management of local and international linguistic standards and applicable regulations.
• Liaise with and attend meetings with committees to produce the publication at the end of a project that incorporates all the research and findings in either report or booklet format.
• Maintain healthy relations with various internal stakeholders.
• May be required to interact with service providers to ensure delivery of the requirements of the CGS where needed.
• Liaise with authors on the submission, review, and final publications of reports/manuscripts.

Quality Assurance

• Ensure implementation of the ISO accreditation process within the work stream.
• Ensure quality control and quality assurance of products and services and compliance with ISO, at all times.
• Quality assures the editing of submitted documents.
• Ensure that submissions meet the requirements in line with in-house standards (e.g. reports templates and minimum resolutions for images, etc.
• Assess the quality of paper, the colour of text and graphics on submissions/manuscript.

BEHAVIOURAL ATTRIBUTES

• Demonstrate exceptional attention to detail.
• Ability to organise, prioritise, workload.
• Deadline and results driven.
• Ability to be flexible, work individually, and in a team player.
• Demonstrate professionalism, thoroughness, and accuracy in assignments.
• Ability to recognise and manage risks as well as solve problems in the work stream.
• Positive outlook, willing to engender a positive organisational culture, as well as lead and motivate subordinates.
• Knowledge of applicable regulations and or laws applicable to the field of expertise.

Knowledge and Experience

• A minimum of 5 years’ experience in editing, proofreading, and manuscript layout.
• Experience in linguistic editing and manuscript layout.
• Editing and Review experience in the geoscientific field.
• Ability to perform proofreading (spelling and grammar), editing, and rewriting.
• Demonstrable and proven success in developing and completing a publication concerning editing.
• The ability to translate written literature between English and at least one South African language and one international language respectively will be an added advantage.

EDUCATIONAL QUALIFICATIONS:

• Grade 12 and;
• BA in English, journalism, communications, or a relevant field.