Examination Assessment Officer Job at Catch

Job Description

• Qualification: Minimum of a National Diploma (NQF Level 6) or above advantageous.
• Experience: Minimum of 2 years work experience in administration. Experience within a tertiary environment preferable.

Duties and Responsibilities:

Assessment Administration & Compliance

• Manage all assessment processes from preparation to handover to Results Centre
• Capture and maintain accurate student assessment records in the Academic Management System
• Ensure secure storage of assessments and memos
• Maintain strict access control and secure logging procedures
• Ensure compliance with assessment policies and audit requirements
• Prepare and manage assessment documentation
• Manage late assignment processing and concessions

Assessment Logistics & Printing Coordination

• Manage the Assessment Printing Tracking System (APTS)
• Coordinate assessment printing, batching and crate management with Colourtech
• Verify crate contents and manage discrepancies
• Track assessment numbers, venues and invigilator details
• Ensure timely return of crates and locks
• Complete incident and FAN reports when required

Examination Management

• Coordinate invigilator bookings, training and scheduling
• Assist with invigilation where required
• Manage student movement and bathroom escorts during exams
• Resolve and escalate exam-related queries
• Manage and reconcile scripts post-exam and submit to Results Centre

Online & Assignment Assessment Processing

• Reconcile assignment submissions and plagiarism checks
• Manage different location approvals
• Manage online and non-exam assessments
• Liaise with IT for technical assessments and preloads

Stakeholder Communication & Campus Support

• Communicate CAT decisions and assessment escalations
• Support campus projects (Graduation, Open Days, etc.)
• Facilitate assessment focus groups and feedback
• Act as liaison between campus, CAT, POM, Invigilators and Results Centre