Responsibilities:

• Maintains Executives’ calendars by planning and scheduling meetings, conferences, events and travel.
• Welcomes and screens visitors and clients, in person or telephonically, and answering or directing inquiries on behalf of the MD and other Senior Executive Leaders.
• Foster and maintain positive internal and external relationships, engaging with members and stakeholders at all levels of seniority in a professional and collegial manner.
• Co-ordinates Board and Executive Committee meetings and responsible for following up that minutes are actioned.
• Responsible for communicating with Board members and other stakeholders and ensures that all responses are done in a timely and professional manner.
• Compiles Board documents and circulates agendas, reports, minutes and resolutions and ensures that all deadlines are adhered to.
• Prepares reports by collecting and analysing information.
• Supports the Executives in projects, proposals and other matters, through research, consultation and coordination.
• Provides historical reference by developing and utilising filing and retrieval systems and recording meeting discussions.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and accompanies Executives when requested.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Managing the reception team and overseeing the canteen.
• Contributes to team effort by accomplishing related results as needed.
• Maintains and protects operations by keeping information strictly confidential.

Requirements:

Required capabilities:

• Planning, leading and organising skills
• Respond instantaneously
• Excellent interpersonal and communication skills
• Excellent written communication skills
• Presentation skills
• Attention to details
• Analytical skills
• Problem solving agility
• Technical and functional expertise
• Must demonstrate advance knowledge/experience working with the MS Office Suite (Excel, Powerpoint and Word)

Education:

• Relevant Diploma / Bachelor’s degree preferred

Experience:

• Minimum 10 years’ experience in a similar role, with extensive experience at top level
• Experience working in a fast-paced corporate multinational environment
• Experience exercising discretion and confidentiality with sensitive company information
• Have knowledge of administrative procedures