Key Responsibilities:

• Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.
• Manage and maintain the MD’s schedule and appointments. Arrange and coordinate meetings, divisional/group visits and functions, including booking venues and preparing itinerary, agendas and programmes.
• Handle correspondence, including emails and phone calls on behalf of the MD. Organize travel arrangements and itineraries and reconcile expenses for authorisation and assist with the preparation of reports, presentations, and other documents.
• Coordinate and prepare executive presentations and packs and conduct research and compile data for decision-making. Liaise with internal and external stakeholders on behalf of the MD.
• Handle confidential matters with discretion and professionalism. Maintain an organized filing system of paper and electronic documents.
• Custodian of the gifts and hospitality register, manage and lead the Support Services team.

Job Knowledge/Education and Qualifications:

• Bachelor’s Degree or National Diploma in Office Administration or equivalent
• Previous experience as a personal assistant or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills. Strong organizational and time-management skills.
• Ability to work independently and take initiative. Professional demeanour and presence. Ability to handle sensitive information with discretion.