Executive Assistant / Office Manager needed at Bluespec Holdings
Job title : Executive Assistant / Office Manager
Job Location : Gauteng, Johannesburg
Deadline : June 03, 2024
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Job Functions:
Provide a comprehensive Executive PA service to CEO.
- Manage executive diary.
- Manage corporate credit card : purchases, functions, staff welfare, day to day office requirements.
- Book and manage all local and international travel arrangements.
- Arrange executive and clients’ meetings.
- Research for and prepare meeting agendas.
- Produce professionally typed documents as requested.
Provide a comprehensive day to day service on the smooth running of the office.
- File and store documents neatly and appropriately for easy retrieval.
- Prepare, type, and produce tenders and proposal.
- Liaise with staff, suppliers, and customers in relation to queries and attempt to resolve rather than escalate.
- Escalate unresolved queries to CEO, COO, and related departments.
- Manage personal administration and documents.
- Ensure the smooth running of the office on a day-to-day basis.
- Oversee maintenance of office equipment.
- Support staff in maintaining a positive, work effective environment at the office.
- Manage with IT our Cell C Company account and decision making in cooperation with Blue Spec.
Ensure a superior front office service is provided at all times through management of reception staff.
Monitor and ensure :
- Front desk is manned at all times and guests are treated professionally.
- Train and manage reception staff.
Ensure that the premises are kept clean and tidy, and that relevant staff assist with catering, through management of the cleaning staff
Monitor and ensure :
- Cleaning staff operate according to set standards (job profile, company standards)
- Cleaning staff provides assistance to chef.
- Train and manage cleaning staff.
Ad Hoc projects
- Arrange special events (e.g., year-end functions and conferences)
- Conduct research as and when requested by CEO.
- Identify opportunities, recommend, and implement solutions to continuously improve the Management of the Executive office.
Facilitate:
- Implementation and maintenance of procedures and administrative systems.
- Internal controls
- Legal contracts
- Other projects as identified.
- Team building
- Staff functions
- Meetings with cleaning staff, receptionist, chef.
Requirements
Job Requirements:
- 7 Years Executive PA experience
- Ideally in Finance and Motor industry
- National Senior Certificate
Key relationships
- Internal – Executive Directors and Management, Resident staff, Group Executives, HR.
- External – Insurance Companies, Service Providers and Customers
Technical (systems) knowledge required
- All Microsoft Suites – intermediate
- First assist system (Dreamtec)
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now