Executive Assistant (Western Cape) Job at PEP

Description

• Are you a project coordination & administration enthusiast? Are you driven to help teams succeed while providing essential, focused support to a Chief Executive and his leadership team?  Do you want to join our dynamic People Support team and make a difference to our Dynamos?

Purpose of the job

• Provide administrative support and project coordination for the People Support (HR) initiatives, primarily assisting the Chief Executive and the Senior Leadership team.

Key Responsibilities

• Project Coordination and administrative management for key People Solutions initiatives.
• General management of the executive’s office, prioritizing project support.
• Coordination of the PS Leaders schedules, aligning it with project milestones and deliverables.
• Coordination, tracking, and reporting on the progress of People Solutions projects.
• Represent the executive’s office, screen and direct inquiries.
• Administration of monthly payments & budget control specific to departmental projects.
• Compilation of departmental reports, focusing on project status and outcomes.
• Preparation of presentations for Executive & Senior Leaders, including project progress reviews.
• Planning and organising events, meetings & special projects.
• Travel and accommodation arrangements for the executive and team
• Manage and support the People Support department’s communication and correspondence, ensuring communication is efficient.
• Support the broader People Support leadership team to achieve success in strategic project execution.
• General administration duties, with an emphasis on supporting project team needs.

Requirements

• A post matric Human Resources or Project Management qualification
• Minimum of 3 years’ experience in a project coordination role or similar, preferably in a HR team
• Experience of working in an HR team environment will be advantageous
• Excellent Computer Literacy: Excel, Power Point, Google Suite, and SAP advantageous