Executive Personal Assistant – Johannesburg needed at Puma Energy
Job title : Executive Personal Assistant – Johannesburg
Job Location : Gauteng, Johannesburg
Deadline : May 30, 2024
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KEY RESPONSIBILITIES
Calendar Management
- Organizing and maintaining the executive calendar, scheduling proper appointments and meetings, keeping precise track of all trips and important meetings
- Dealing with incoming emails and dispatching important documentation to the right persons
- Monitoring and screening enquiries and requests from management team members, other staff members and external people. Being the link between management and staff members, clients, suppliers
- Support with various administrative works i.e. producing documents, briefing notes and presentations, travel expense claims, invoices, letters, post mail, printing, copying and filing documents.
- Interacting with international clients and suppliers, government official, high level stakeholders
- Organize events as per requirements, being willing to travel (only if necessary)
- Dealing with sensitive information and being able to handle appropriately
Travel Organization
- Travel and hotel arrangements, dealing with last minute changes in a very fast paced environment i.e book flights, hotels, taxis, airport pickups…)
- Being able to liaise with staff members and clients in country and globally
- Preparation and communication of Itineraries, arranging visas and other travel documents
- Anticipate documentation requirement for travel and ensure validity of visa’s/passports
- Private charter requests – Vetting/KYC/Cost efficiency
- Arranging high level travel with ExCom members
Support with Procurement Processes
- Support with processing and dispatching POs
- Screening and updating vendors list in Navision
- Screening invoices from suppliers
REQUIREMENTS
Experience:
- At least 5 years of experience working with key executives/international environment
Skills:
- MS Office Suite
- Hospitality and customer centric focus
- Good written and spoken English
- Multi-tasking skills, great planning skills
- Able to work under pressure
- Ability to prioritize tasks, flexible team worker
- Reliable, discretion and confident
- Good interpersonal skills and customer service skills
- Helpful, service orientated
- Resilience: ability to cope with setbacks
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now