Executive Secretary Job at City of Johannesburg

Minimum Requirements:

• Grade 12 plus Diploma in Secretarial Management, Office Management, or Office Administration, Business Management, Public Management, and any related qualification at NQF level 6;
• A minimum of three 3 years in a secretarial environment, with a degree of work outputs expected of the incumbent of this post, advanced communication skills are necessary, written and verbal reporting;
• Advanced communication skills as well as written and verbal reporting;
• Computer literacy (MS Software applications, Word, Excel, PowerPoint, Email and Internet).

Primary Function:

• Coordinate activities and requirements associated with the office of the Group Head through the application of administrative and secretarial procedures and the execution of sequences associated with the communication, planning, prioritisation and organisation of confidential and important appointments, events and meetings.

Key Performance Areas:

• Controls the administrative requirements associated with the Section/ Department by executing specific instructions and applied laid down procedures with respect to coordinating the Group Heads’ diary and events;
• Performs specific tasks/activities associated with the provision of administration and coordinated secretarial support;
• Maintain correspondence/ information and record-keeping system and access records of discussions, instructions, and correspondence;
• To effectively liaise and support the Group Head in ensuring qualitative communication, service delivery, in achieving the set audit and risk management objectives;
• To effectively liaise and support the Group Head in ensuring qualitative communication,
• service delivery, in achieving the set audit and risk management objectives.

Leading Competencies:

• Interpersonal skills and problem-solving skills;
• Good communication (verbal and written) skills;
• Good project management skills;
• Computer literacy, including MS Office Applications;
• Accountability, administration, and management skills; 
• High level of confidentiality, planning, and organisational skills;
• Time Management, working independently, under pressure, and the ability to prioritise.

Core Competencies:

• Thorough knowledge of the responsibilities of an executive secretary;
• Sound knowledge of secretarial skills, including business English;
• Sound knowledge of office management;
• Ability to comprehend the varied activities of a large complex department sufficiently to
• handle the mass of items passing through the Group Head’s Office;
• Collaborative/Teamwork, Values and Integrity, Attention to detail, and quality-focused;
• Customer and Service Delivery Management (Batho Pele) Ethics, Professionalism.

CLOSING DATE: WEDNESDAY, 07 JANUARY 2026