Facilities Manager needed at Glencore

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Job title : Facilities Manager

Job Location : Gauteng, Johannesburg

Deadline : July 12, 2024

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Job Description

As a Facilities Manager, you will be responsible for the overall maintenance and management of the facilities, ensuring you meet regulatory standards and provide a safe and comfortable environment for employees and visitors.

Responsibilities:
Office Management:

  • Develop and maintain effective relationships with customers, employees, vendors, and contractors.
  • Oversee the day-to-day operations and maintenance of the facilities.
  • Prepare and implement operations & maintenance annual plan.
  • Manage and coordinate work orders and maintenance requests.
  • Coordinate facility projects and renovations.
  • Manage and ensure the delivery of high-quality soft services, including janitorial and pest control. 
  • Monitor service providers’ performance, conduct regular audits, and implement corrective actions when necessary. 
  • Preparing annual budget, planning expenditure, and analysing costs.  
  • Monitor and control facility budgets.
  • Develop, communicate, and maintain office procedures. 
  • Purchase office supplies and equipment. 
  • Assist with building/ maintenance vendor applications and follow ups.
  • Manage and negotiate vendor contracts.
  • Negotiating and renewal of all rental contracts 
  • Ensuring office efficiency in terms of equipment procurement, layouts, and office systems 
  • Provide regular reports/feedback on facility performance and activities.

Manage Reception Services and Pool Cars:

  • Establish and maintain a professional Reception service that includes arranging of meeting rooms and catering arrangements, courier services, access system for the booking of meeting rooms and catering arrangements.
  • Establish and manage procedures, maintenance, logbooks for pool cars. 

Manage Facilities Team:

  • Manage resources including staff, contractors, and vendors. 
  • Secure contractors and vendors and ensure that work and services meet established specifications.
  • Monitor service providers’ performance, conduct regular audits, and implement corrective actions when necessary. 
  • Create a work environment that encourages strong performance, teamwork, responsibility, and clear communication.

Health, Safety and Environmental && Risk Management:

  • Maintain a safe and secure working environment for all occupants. 
  • Ensure compliance with health and safety, regulations.
  • Ensure safety files and all accreditations are in place. 
  • Do planned and unplanned job observations with staff and contractors.
  • Ensuring all Office related legal and regulatory documents are relevant, updated and monitor. 
  • Implement and manage Health, Safety and Environmental Representative for the Glencore Offices, including all necessary Health and Safety protocols. 
  • Establish and manage the evacuation procedures and processes.
  • Fire extinguisher training and maintenance schedules.

Qualifications:

  • Tertiary Qualification NQF 7 – Relevant field (Facilities Management, Property Studies)

Work experience:    

  • Minimum 5 Years` experience in Facilities Management
  • Three years supervisor experience
  • Proven experience as a Facilities Manager or similar role
  • Strong knowledge of facility management principles and best practices
  • Knowledge of health and safety regulations

Competencies:

  • Medically fit.
  • Proficient knowledge using Microsoft Office (i.e. Word, Excel, PowerPoint)
  • Strong communication and interpersonal skills.
  • Organizational and leadership skills.
  • Attention to detail and accuracy.
  • Ability to work independently & as part of a rapidly changing team.
  • Multi-tasking and excellent management of time and priorities is essential.
  • Highly numerate, with good problem-solving and analytical skills.
  • Pro- active, committed and highly motivated.
  • Ability to work well in a team.
  • Need to be adaptable, flexible, and entrepreneurial.
  • Takes initiative and invest energy to resolve queries.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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