Finance Administrator (Sage) (JHB) Job at Datafin Recruitment

ENVIRONMENT:

• PROVIDE structured financial and administrative support to the Digital Business Solution Business Unit of a dynamic Internet Service & Network Specialist seeking a highly meticulous Finance Administrator to join its Joburg division. The role focuses on financial controls, reporting accuracy, governance compliance, and comprehensive administrative coordination.
• You will support operational efficiency, financial discipline and provide management with information to support decision-making in an enterprise environment.
• The ideal candidate must have Matric/Grade 12, preferably a Degree/Diploma in Finance/Accounting/Business Administration, or related field with 4-7 years’ experience in a similar role including financial reporting, reconciliations, and expense processing, Operations Administration & Sage proficiency.

DUTIES:

Financial & Operational Administration –

• Support monthly financial processes including cost tracking, accruals, and expense monitoring.
• Assist with income and expense variance analysis.
• Process purchase orders and internal cost allocations in accordance with finance policies, ensuring intercompany billing, and all processing is done timeously and accurately, checking input and output.
• Ensure accurate financial records applicable to this role like gross profit reports, reconciliations of costs and billing, and supporting documentation including contract management.
• Support audit preparation and ensure compliance with internal financial controls.
• Track operational costs against approved budgets and flag variances.
• Initiate the Process for all customer and supplier financial transactions.

Business Unit Administration & Governance –

• Maintain structured document management systems for financial, contractual, and governance records.
• Coordinate internal meetings, prepare agendas, and record action items and minutes where needed.
• Ensure adherence to enterprise governance frameworks, policies, and approval processes.
• Support internal audits and compliance reviews.

​​​​​​​Travel & Executive Support Management –

• Coordinate domestic and international travel arrangements including flights, accommodation, visas, and car hire.
• Manage business unit travel bookings in line with enterprise travel policies and cost controls.
• Prepare travel cost estimates and secure pre-approvals.
• Track travel expenditure and reconcile travel-related expenses.
• Maintain travel records and ensure accurate cost allocation.

​​​​​​​Reporting & Data Management –

• Compile monthly financial and operational reports for management.
• Maintain trackers for expenses, travel expenditure, budgets, and approvals.
• Ensure data integrity across finance and reporting systems.
• Identify inefficiencies in administrative and financial processes and recommend improvements.
• Zero material audit findings related to business unit administration.
• Timely month-end support aligned to finance close calendars.

REQUIREMENTS:

Qualifications –

• Matric Grade 12 (Compulsory)
• Degree or Diploma in Finance, Accounting, Business Administration, or related field will be advantageous.

​​​​​​​Experience/Skills –

• Minimum 4 Years in a finance administration role within a large enterprise.
• 4-7 Years’ experience in an Operations Administration role within a large enterprise.
• Experience in ICT, technology, or professional services environments preferred.
• Experience working on SAGE X3 will be advantageous.
• 98% Accuracy in financial reporting, reconciliations, and expense processing.
• Experience working with enterprise ERP/finance systems (Sage).

ATTRIBUTES:

• High attention to detail and numerical accuracy.
• Strong planning, organisation, and prioritization skills.
• Ability to operate effectively in a matrixed, corporate environment.
• Professional written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive identification and escalation of cost overruns.
• Travel spend maintained within approved budgets and policy thresholds.
• Highly structured and process driven.
• Calm and dependable under pressure.
• Detail-oriented with strong follow-through.
• Comfortable supporting senior leadership.