ROLE DESCRIPTION

• We are seeking a collaborative and highly efficient Finance Officer-Grants to join the Project Finance team on a one-year contract (renewable). The Finance Officer-Grants role involves managing project budgets aligned with grant requirements, monitoring expenses, preparing financial statements, and ensuring compliance with funding regulations. The position holder will furthermore assist with the management of funds disbursement to subgrantees, assist with the management of internal controls, review grantees’ financial reports, coordinate audits, and provide financial insights for informed decision-making. Specific duties and responsibilities include: 

Project Accounting

• Ensuring that costs are assigned in accordance with donor cost guidelines to ensure that they are acceptable, reasonable, and allowable.
• Maintaining all supporting records for indirect charges that were paid for by the project.
• Assist with the creation of monthly, quarterly, and annual financial reports.
• Maintaining thorough records of all everyday transactions.
• Coordinating closely with the Project Manager and Practice Administrator to ensure that all project financial administration issues are addressed.
• Ensuring that policies and procedures are followed, accounting entries are completed in accordance with these policies, and when necessary, educating project resources about them.
• Ensure that all financial entries adhere to the audit criteria as well as the donor cost recommendations.
• Invoice Request on Intacct
• Handle client queries on billing
• Debtor collection follow-ups
• Project Suppliers and Subcontractors
• Verify all new and updated supplier bank details.
• Load and update recipients on the bank.
• Create new supplier accounts on Intacct.
• Obtain supplier invoices for projects and allocate them to various General Ledger accounts.
• Reconcile supplier payments with statements and invoices for approval.
• Allocate supplier payments and send suppliers their payment remittances
• Load approved payment requests on the bank for authorisation
• Manage subcontractors and respond to supplier inquiries.
• Make sure that the Finance Drive and Project Drive are updated with the necessary documentation.
• Project Cashbooks & Payments
• Load all new recipients on the FNB online
• Process subcontractor accruals at year-end
• Capture cashbooks – Project bank accounts
• Cashbook recons – Project bank accounts
• Ensure that all cashbooks are reconciled every month
• Process project-specific staff claims and supplier payments
• Arrange per-diems for travel and events
• Sundry
• Process project reconciliation correcting journals and any other additional journals
• Assist auditors with queries at year-end
• Capture annual project budgets on Intacct   
• Educate staff on processes and policies
• Assist with new project proposals and budgeting where necessary
• Ad hoc requests as and when required

Requirements

• The successful candidate will have a thirst for learning and experience in developing and managing project budgets aligned with grant requirements, monitoring expenses, preparing financial statements, and ensuring compliance with funding regulations.

You are likely to have:

• 2 years of proven work experience as a Finance Officer-Grants or similar role in an international or multinational organization
• Experience in the management of donor-funded projects
• Degree in Accounting
• Solid knowledge of financial and accounting procedures
• USAID, MCF, FCDO, or BMGF experience desirable
• Experience using financial software like Sage Intacct or similar
• Advanced MS Excel skills
• Knowledge of statutory regulations
• Excellent analytical and numerical skills
• Strong time management skills
• Creative thinking and problem-solving skills
• Strong ethics, with an ability to manage confidential data
• Fluent in English. both written and verbal