Outputs

Discretionary Grants Projects Financial administration 40%

• Co-ordinate the annual DG budget charter with all core divisions
• Alignment of the DG budget charter to APP and finance budget
• Reconciliation of DG recommendations vs approved budget
• Quality assurance of recommendation letters to ensure alignment with DG recommendation
• Quality assurance of all final agreements/ and contracts to ensure alignment with the DG recommendation
• Quality assurances of all payment’s batches against deliverables before submission to finance
• Schedule meetings with core managers to ensure alignment of the division’s commitment register with finance
• Present feedback on misalignment and ensure correction
• Identify compliance gaps and recommend solutions
• Update and maintain the Commitment schedule on the centralised shared drive which includes recommendations, final allocations, payments, clawbacks and withdrawals (where applicable)
• Update and flag any new risks for attention by Project owners

Reporting and Compliance 30%

• Assist in the Compilation of relevant reports and feedback mechanisms to evaluate project performance ensuring that good practice and lessons learnt are disseminated internally and externally, in terms of Legislative requirements.
• Validate quarterly Commitments reports
• Support the compilation of monthly consolidated Project Commitment reports based on the Management Reports.
• Support the compilation of Monthly/Quarterly/Annual DG Performance reports for submission to OPDR Manager and Core Managers.
• Coordinate audit requests for internal audit requirements around Commitment with Finance 
• Receive, check, and submit the Validation report to OPDR Manager and EMO.
• Contribute to the quarterly trends report for EEMT feedback.

Stakeholder Engagement and Team Support 15%

• Assist with the Investigation of any concerns raised by stakeholders.
• Support the team in resolving the concerns as required concerning budgets, expenditure and valid contract periods
• Identify risks and opportunities for recommended improvement and provide feedback as required
• Support the team to deliver on its objectives on an ongoing basis
• Attend stakeholder engagement as and when required

General Administration 15%

• Provide administrative support to the OPDR Division.
• File DG documents for Auditor General and Internal Auditors
• Supply and submit relevant documents required by Internal and external Auditors
• Attend DG committee sessions and meet with finance resource to align the Commitment Schedule.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Qualifications

• Minimum Requirement: Grade 12 and NQF level 6 qualification  in Accounting or equivalent.
• Preferred Requirement: NQF Level 7  Qualification in Auditing/ Public Admin and Project Management qualification.

Experience

Minimum Requirement:

• A minimum of 3 years’ experience in Finance/Auditing or related administrative experience.
• Preferred Requirement: The above experience in the Seta/Public Sector environment.