Qualification/s Requirements

• A Grade 12 coupled with a National Diploma (equivalent to NQF level 6) or a Bachelor’s degree (equivalent to NQF level 7) in any of the following disciplines: Financial Management or Management Accounting or Accounting;
• A minimum 2 years’ experience obtained in a Personnel Remuneration and Debtor Management environment; and
• In-depth knowledge and experience of the operations of PERSAL and BAS financial systems.?

Key Performance Areas

Support Processing of Department’s Payroll: 

• Calculate payroll related transactions in alignment with the necessary supporting documentation;
• Capture transactions on the PERSAL/BAS financial systems, where applicable;
• Prepare monthly and annual management reports of the Department’s payroll for decision making purposes;
• Comply with relevant applications, statutes, regulations and departmental prescripts applicable to the Department’s payroll;
• Execute project related activities in accordance with the approved projects deliverables; and
• Distribute payroll reports to budget managers for certification and reconcile to eliminate discrepancies?.

Debtors Management: 

• Identify, calculate, record and process amounts owed to the Department, and ensure that amounts owed are substantiated with necessary supporting documentation;
• Prepare monthly debtors reconciliations and distribute statements within allowable timeframes, whilst liaising with relevant stakeholders concerning the recovery or write-offs in lieu to the National Treasury;
• Prepare monthly management reports and/or supply such other information pertaining to debtor control/suspense accounts; and
• Continuously comply with all relevant and application statutes, regulations and departmental prescripts applicable to debtors’ management. Subsistence and Travel Claims.?

Subsistence and Travel Claims: 

• Calculate, record and process amount payable to employees supported by the correct documentation;
• Prepare monthly management reports and supply such other information regarding subsistence and travel;
• Continuously comply with all relevant and application statutes, regulations and departmental prescripts applicable to subsistence and travel advance/ claims; and
• Execute project related activities in accordance with the approved projects deliverables. ?

Service Terminations (resignations and transfers): 

• Obtain the required documents and process termination of service supported by verified Asset and Liability documentation;
• Identify amounts owed to/by the employee and ensure that such amount are properly supported, accurately calculated, repaid to the employee or received by the Department within the relevant prescripts; and
• Perform transactions in compliance with the relevant and application statutes, regulations and departmental prescripts.?

Deduct Tax Deductions of Service Providers/ Consultants: 

• Obtain required documentation from service providers or consultants and complete and validate information; and
• Initiate calculations and record tax payable by service providers or consultants supported by required documentation prior to transfer to South African Revenue Service. ?

Monitor and ensure that amounts allocated to control/suspense accounts are cleared and reconciled on a timely basis: 

• Engage institutions on the recovery and clearance amounts allocated to the suspense accounts;
• Prepare monthly reconciliations and on amounts allocated to control/ suspense accounts for clearance; and 
• Prepare monthly and annual reports in compliance with information pertaining to control/ suspense accounts.