Job Description

• Carrying out financial accounting and administrative duties to ensure adherence to all financial systems, procedures and policies and company Code of Ethics.

Financial responsibilities

• All duties, authorities and responsibilities as outlined in the Business Administrator Finance
• Responsibilities document which include:
• Request new client accounts be opened
• Job registering, client invoices and credit notes processing on Boss OM, Boss AR and SLIMS
• Maintenance of the financial module on SLIMS including updating pricing structure, quote codes and client information
• Administration and collection COD accounts
• Debt collection and collections feedback and follow up
• Bad debt collection, action planning and follow-up
• Administration of procurement and accounts payable (Procurement and Accounts Payable procedures)
• Operational provisions requests administration
• Processing deferred items requests(Provisions, Deferred and Prepaid Items Procedure)
• Review, report and respond queries on profit and loss statement
• Perform physical inventory of fixed assets
• Assist and cooperate during unannounced internal compliance audits (Finance Compliance Audits procedure)
• Collect and submit expense claims
• Completion of all vendor forms and related documentation
• Ensure all write offs (Write Offs procedure) are correctly completed
• Ensure compliance with requirements and procedures for Petty Cash (Bank and Cash procedure)
• Ensure all Inter-Company financial requirements are finalized and adhered to
• Perform any other reasonable tasks as assigned by direct line manager
• Customer communication
• Liaise with clients regarding queries – accounts, payments, etc

Qualifications
Education

• Appropriate tertiary qualification / Grade 12 certificate with 5 years applicable experience.

Experience

• 5 years experience in a similar financial environment
• Bookkeeping

Additional Information

• Positive and assertive attitude
• Client liaison and good communication skills, bilingual in both English and Afrikaans. (verbal and writing)
• Ability to work independent and in a team
• Flexible, diplomatic, sales-orientated
• Efficient time management
• Effective organizational skills
• Able to work under pressure and meet deadlines