Minimum Requirements:  

• Matric certificate or equivalent 
• A clear criminal record 
• Excellent communication skills 
• Computer literate and proficiency in Microsoft Word, Excel and Outlook 
• At least 2 years’ administration experience 
• Background in fleet admin is an advantage 
• Ability to work extended hours when needed  
• Ability to work without supervision, under pressure and meet strict deadlines  

Key Performance Areas (not totally inclusive):  

• Maintaining a filling system and document management, including archiving  
• Provide administrative support to the Fleet Manager and Branch Manager  
• Answering the telephone and taking messages  
• Maintain daily/weekly/monthly reports  
• Process purchase orders and invoicing  
• Manage Capex and Asset requirements  
• Assisting with overseeing, controlling, and managing maintenance of company vehicle  
• Ensure that accidents are properly investigated, and appropriate action is taken, and ensure that all accident documents are completed and sent to Head Office within the required time frames  
• Receiving quotations, issuing orders, and forwarding invoices to Head Office, ensuring that the necessary authorisation is obtained; follow up and ensure payments are made by Creditors department  
• Assisting with general office enquiries and administrative tasks