Key Duties & Responsibilities    

• Record fleet maintenance data on appropriate software such as SAP
• Completes general transport administration as required
• Process orders, Applies PTP principles in full and files documentation appropriately
• Follows up on Accident repairs and documentation, charges out cost to appropriate department
• Controls spare key box cabinet
• Coordinates obtaining of quotes
• Reconciles Standard Bank account
• Ordering of fleet cards from Standard Bank
• Allocations of costs – to cost centres and distributions to cost centres where required
• ODO and Hrs operated recorded weekly
• Key performance indicators updated monthly
• Filing System – Vehicle files and service records fully maintained
• Purchase Orders & Buying and compliance
• Updates daily out of service report and distributes as instructed by Fleet Controller
• Record daily breakdowns as per instruction from Fleet Controller
• All daily fleet reports distributed to the fleet analyst timeously
• SAP Fleet Data base – Update Licenses in SAP on receipt of the expired license and fitment of the new one.
• Updates Fleet Master to coincide with physical counts
• Fuel Management – daily and monthly fuel controls and re-ordering process to be applied.
• Distributes vehicle maintenance plan
• Liaises with depots to make vehicles available for service and repairs on time
• Physical Asset verification as required
• Fork lift gas tanks and main bulk gas tank validations and inspections scheduled
• Pre-trip inspection – collected and recorded and filed for audit purposes ( all types of vehicles)
• Vehicle tracking – ensure queries closed out
• Charge distribution for accidents/ abuse
• Administration required form local management

Skills, Experience & Education    

Qualifications and experience:

• Matric with 2 years relevant Fleet administration experience.
• Good Computer skills (Excel, power point, word, outlook etc.)
• SAP PM – advantageous

Key attributes and competencies:

• Good organizational and planning skills
• Ability to work in a team
• Strong administrative skills
• Sense of urgency
• Customer Service orientated
• Ability to work under pressure, meticulous and strong attention to detail
• Ability to maintain a high degree of dependability.
• Self-disciplined, driven and achievement orientated
• Deadline driven