General Administration Assistant Job at Ikhala Public TVET College

MINIMUM REQUIREMENTS:

• Grade 12 Certificate or NC(V) level 4 Certificate. 0-1 Year experience in Administration. Computer Literacy. Experience in the TVET Sector will serve as an added.

COMPETENCIES:

• Precision in handling data, ability to work under pressure, ability to implement examinations instructions. Good Communication skills. Planning and organizing. Disciplined.

DUTIES:

• REGISTRATION ASSISTANT: Assisting prospective students with application queries. Verifying submitted application documents. Flag and escalate fraudulent or incomplete documentation. Creating and maintaining student files (physical and electronic). Adhere to POPIA and data privacy standards. Maintain confidentiality of student information. Follow-up on students with outstanding documents.
• EXAMINATION ASSISTANT: Providing general assistance in handling assessments & examination material at Campus. Assisting in ensuring candidates information on preliminary entries are correct. Assisting in checking marks, transferring of marks to mark sheets and batching scripts according to mark sheets. Assisting the Chief Marker in ensuring that they have received all scripts and mark sheets as per the control list. Assisting in duplication & stapling of assessment tasks. Assisting in ensuring that Campus adhere to submission dates as per Examination Management Plans. Assisting in safekeeping of assessment evidence. Uploading of assessment & Moderation Reports on online Site.
• BOOKSHOP ASSISTANT: Receiving textbooks, stock taking within bookshops, issuing of books. Recording of all new books received and issued. Interaction with students on receiving and issuing of textbooks. Ensure textbooks are properly arranged within bookshop. Discarding of damage textbooks. Assist lecturers with locating textbooks. Recordkeeping of all administrative work done in bookshop. Ensure bookshop are kept clean and need.