DUTIES AND RESPONSIBILITIES OF THE JOB:

• Responsible for sourcing multiple quotes from suppliers for required materials, equipment, or services in a timely manner.
• Maintain compliance with Senwes’ procurement policy by recording the selection process for quotes/tenders, ensuring that the chosen options offer the best combination of price, quality, and service delivery.
• Support relevant departments by communicating any procurement or supply problems that may impact business operations.
• Act as a liaison between suppliers and various departments, facilitating smooth communication and fostering productive relationships.
• Review opportunities for continuous and business improvements.
• Conduct strategic procurement analysis to identify opportunities for cost savings through bulk/volume purchases, leveraging supplier relationships, and negotiating favourable terms.
• Support the formulation of product strategies through in-depth market analysis and research.
• Collaborate with internal stakeholders across various branches, departments, and functional units to analyse demand and aid in defining the specifications of goods and services to be procured.
• Participate in the analysis of sales performance, seasonal trends, and consumer buying behaviours to inform the development of comprehensive category and marketing strategies.
• Conduct research, identification, vetting, and registration of prospective suppliers to diversify and strengthen the supplier network.
• Cultivate, sustain, and oversee supplier relationships while fostering open communication channels.
• Ensure strict adherence to company purchasing procedures throughout supplier interactions, negotiations, and contract adjudication.
• Conduct thorough research on new components and potential suppliers to support strategic procurement decisions.
• Continuously monitor and assess new products to ensure adherence to established quality benchmarks.
• Oversee the performance of suppliers, conducting regular assessments to drive continuous improvement and mitigate risks effectively.
• Expedite Orders: Actively follow up on orders and shipments to ensure they are processed, produced, and delivered on time, resolving any issues or delays that may arise.
• Analyse and manage stock levels proactively, implementing strategies to optimize inventory turnover and minimize excess holding.
• Identify and address discontinued stock items efficiently to reduce inventory holding costs.
• Oversee the process of product returns in collaboration with suppliers, ensuring adherence to agreed-upon terms and conditions.
• Provide informed recommendations and execute plans for the distribution of stock to various branches or locations based on demand forecasts and inventory analysis.
• Take prompt action based on stock reports, including detailed analyses of stock ageing and provisions per product group, to ensure efficient inventory management.
• Maintain effective communication channels with clients to guarantee accurate acquisition of materials and equipment
• Continuously update clients and stakeholders on order progress to ensure transparency and alignment with expectations
• Generate reports and updates as needed.
• Regularly update and maintain product range categories.
• Collect data on supplier performance for evaluation purposes.

Requirements

• Relevant Diploma / Advanced Certificate
• At least 2-3 years of relevant experience