Group Company Secretariat Assistant: Group Secretariat Job at Sanlam Group

What will you do?

• The role will provide comprehensive support to ensure the effective functioning of the company secretariat across the Group. This includes acting as Secretary for a portfolio of board and committee meetings, managing agendas, packs, minutes, and action items for assigned subsidiary boards. Will be responsible for assisting in implementing the Sanlam Group Governance Policy, coordinate responses to Know Your Client and due diligence requests, and maintain statutory records for various entities on Dilitrust, ensuring accuracy and compliance. Further responsibilities extend to timely filing of statutory returns, supporting regulatory submissions, maintaining updated structure charts, and contributing to the company secretarial procedures manual. Additionally, will assist senior company secretaries with key tasks, oversee CIPC applications, and provide day-to-day administrative support to uphold governance standards across the Group.

What will make you successful in this role?

Corporate Governance and Board Support

• Organise and administer board and committee meetings as assigned.
• Prepare board packs, agendas, and accurate minutes in accordance with agreed timelines.

Statutory and Regulatory Compliance 

• Maintain up-to-date statutory records, including CIPC filings, share registers, and director disclosures.
• Liaise with Regulators regarding licensing, reporting and compliance issues.
• Provide support during internal and external audit and regulatory reviews (where applicable).
• Maintain legal entity database

Strategic and Operational Support

• Help embed governance into the operational culture of the Sanlam Group
• Provide support to senior Company Secretary

Qualification and Experience

• A degree in law or similar profession
• Minimum of 3 years proven experience in a company secretarial role
• Relevant corporate governance qualification (preferred, but not essential)
• Working knowledge of SA Companies Act, relevant corporate governance codes and regulations
• Experience in using company secretarial software, specifically Diligent Board.

Knowledge and Skills

• Company Secretarial and Administrative requirements
• Reporting and Administration
• Compliance and governance
• Risk mitigation and alignment to legislation

Personal Attributes

• Communicates effectively – Contributing independently
• Decision quality – Contributing independently
• Plans and aligns – Contributing independently
• Optimises work processes – Contributing independently

Build a successful career with us

• We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping  our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.

Core Competencies

• Being resilient – Contributing independently
• Collaborates – Contributing independently
• Cultivates innovation – Contributing independently
• Customer focus – Contributing independently
• Drives results – Contributing independently