Health and Safety Coordinator (Prevention) needed at Rand Mutual

WHAT WILL YOU DO?

• Prepare and conduct basic project management of the Prevention Programme’s projects
• Track and monitor delivery against the plan
• Budget according to basic budget principles and cost management
• Prepare dashboards for each client.
• Prepare and update the Prevention dashboard with the data team & Prevention Programme Manager.
• Coordinate logistics for union training – this includes finding venues, accommodation, cost management, organising couriers.
• Inventory management of collateral stock.
• Prepare meeting packs e.g. agendas.
• Prepare for events which may include exhibitions, conferences, road shows.
• Project Management capabilities to assist the PP Man with the monthly reports.
• Project Plan, Reporting and Review: Prepare project plans and elements of project review reports and presentations to support delivery of the review process.
• Project Planning: Carry out delegated activities to support the production of workstream and project plans that identify and organize all the activities needed to deliver project objectives and that comply with the organization’s project management framework.
• Document Preparation: Prepare moderately complex documents using a variety of applications, such as standard office software and Power BI. Also responsible for gathering and summarizing data for reports. 
• Requirements Management: Identify, elicit, and document user/project requirements, using appropriate modelling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Outline verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.
• Stakeholder Management: Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.
• Project Scope Definition: Contribute information and analysis to support the specification of project deliverables.
• Contract Management: Carry out a range of contract management tasks.
• Project Closeout and Handover: Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.
• Project Resource Management: Contribute to management of resources by maintaining and distributing records of project and program budgets, actual spend, and resource utilization forecasts.
• Event Management: Organize logistics relating to events, roadshows or conferences. Work closely with external service providers and stakeholders
• Dashboard Management: Ability to do work off excel, PowerPoint and Power BI to create dashboards for tracking client performance and for monthly reporting

Requirements

WHAT WILL YOU BRING TO THE TABLE?

• Tertiary qualification in Project Management, with event management and reporting capabilities with dashboards/excel.
• Safety course is an advantage or working in a OHS / Engineering environment
• At least 3 years work experience in a Health and Safety environment
• At least 3 years work experience in an operational environment particularly with manufacturing experience. Able to work independently and can multitask.
• Project Communications Management: Ensures timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, archiving, and disposition of project information.
• Prioritizing: Prioritizes components of a project, program, or portfolio work in context with risks, activities, stakeholders, etc. across the life of the project or program.
• Project Estimating: Estimates each of the components of project, program, or portfolio work, including costs, activity durations, resource needs, risks, stakeholders, etc. across the life of the project or program.
• Project Change Management: Identify, manage and control project related changes.
• Project Tracking and Reporting: Measures and reports on the status of milestones in order to deliver predefined project results.