Hospital Management Personal Assistant needed at Busamed

The incumbent will be responsible for co-ordination of the administration of the management suite. This includes but is not limited to:

• Answering and screening of calls and liaising with clients competently
• Preparing correspondence as requested by executive team
• Handle correspondence and communication on behalf of executive team
• Liaise with clients, vendors and other stakeholders
• Manage executives calendars and scheduling appointments
• Coordinate travel arrangements and accommodations
• Taking accurate and complete minutes of meetings and circulating to all stakeholders
• Preparing management presentations and documentation / slides
• Perform administrative tasks such as filing, data entry, and record-keeping
• Coordinate marketing and promotional activities to achieve marketing objectives in line with the marketing plan and budget
• Update and maintain surgeon information on a yearly basis
• Provide administrative support to the management team
• Maintain confidentiality and discretion in handling sensitive information
• Assist with personal errands and tasks as required 

Requirements

• Grade 12 or equivalent NQF level 4 qualification
• National Diploma in Secretarial studies or Public Relations will be advantageous

Work Experience

• Minimum of 3 to 4 years Personal Assistance experience
• Working experience in private healthcare or healthcare funding industry will be advantageous

Knowledge

• Working experience on SAP will be advantageous
• Knowledge of medical aid admitting protocol would be advantageous
• Competence in software like MS Office and other relevant tools
• Must be proficient in both English and Afrikaans
• Valid drivers’ license and own transport
• Excellent verbal and written communication skills
• Must be able to multitask and function independently