Description:

• HR Administration: Create and update relevant Human Resources forms and templates · Maintain Human Resources documents and related correspondences · Administer annual salary adjustments and performance bonuses ·Administration of all remuneration matters and communication with payroll · Prepare letters for all related matters ·.Verify all payroll submissions e.g. overtime, subsistence allowances, travel claims etc.
• Performance management coordination and administration: Liaise with Programme Assistants to coordinate performance contracting and reviews of all employees and the submission thereof to HR · Maintain performance management records i.e., performance contracts, reviews sheets, POEs and performance scores for reporting purposes.· Assist and guide employees on performance contracting as and when required · Ensure accuracy of PM documents, follow-up on submission to the HR department · Consolidate performance information and report · Contribute to the review performance management policy, process and measures · Coordinate and administer implementation of performance management policies and processes · Administration of all performance management related matters.
• Employment Equity coordination and administration: Serve as the secretariat and admin support to the EE Committee and ensure accurate record keeping · Collect employee demographic information annually · Ensure submission to the department of labour within the set timelines · Keep track of engagements and staff movements in accordance with EEA and cidb’s EE plan and strategy for workplace profile statistics purposes · Preparation of EE reports in EEA formats · Tracking employee development for EE purposes and workplace profile statistics · Ensuring reconciliation of data with various systems for accuracy · EE Reporting.
• Reporting and General Administration: Provide input into monthly and quarterly reports · Ensure that all HR records and personal files are filed and complete for audit purposes · Load procurement documents on FinOps for the HR department · Maintain employee information on the system and ensure data quality · Provide comprehensive administrative support to the department · Responsible for all administration regarding recognition schemes and other benefits · Handling of HR audit queries · Keep and inventory register of achieved files with contracted external service provider.

Requirements:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

• Relevant National Diploma in Human Resources/ Social Sciences NQF Level 6.