Key Accountabilities/ Principle Responsibilities 

HR Administration

• Advise remuneration and benefits section of all changes in employee status as a result of salary changes, promotions, transfers, termination, etc.
• Provide support to line management and staff to ensure leave, sick leave, family responsibility, maternity, overtime, termination, resignation and timesheet documentation comply with the BCEA and company policy and procedures
• Complete IOD forms and submit to labour department.
• Compile increase letters, confirmation of employment letters, certificate of service letters and general adhoc letters as requested
• Maintain and administer IR database
• Compile salary package structures for new employees
• Draw up contracts of employment for new fixed term and contract employees and on acceptance, hand to remuneration division for processing
• Compile take on documentation and letters of appointment
• Support and assist with creating and updating personnel files
• Liaise with line managers to obtain contract renewal/ending information
• Ensure fixed term contracts are up to date, distribute termination of contract notices, and keep remuneration and benefits section informed
• Administer invoice payments of recruitment service providers for successfully appointed candidates
• Assist in Section 197 orientation by compiling and distributing of information and orientation packs as required

ESS Administration

• Register new employees on ESS
• Link new and transferred employees to correct Workflow Group / Approval Group
• Assist employees with their username and password queries
• Print ESS reports on request for Management
• Ad hoc assignments on ESS

HRBP Projects as and when required (Development areas)

Recruitment

• Assist Line Management with the recruitment and selection of permanent and contract workers and administer the process
• Consult with external recruitment agents and ensure SLA’s in place
• Assist with filling of vacancies in placing internal and external adverts, screening and shortlisting of applicants, reference checking, setting up interviews, and compiling of interview guides.
• Provide support and input in new hire orientation in compiling and distributing of information as required
• Ensure new employees undergo full induction before starting normal duties.
• Perform exit interviews

Legislative Compliance and Employee Relations

• Prepare hearing notifications and co-ordinate notification / absconding letter to alleged offender
• Prepare disciplinary packs for internal hearings
• Assist in preparing CCMA packs
• Communicate with CCMA case Managements
• Assist and support management with disciplinary and / or performance issues, according to company policy and relevant LRA/BCEA legislation

Workforce planning

• Assist and provide support in developing job profiles and job descriptions

Performance Management

• Provide support and input in developing Performance Management system and performance reviews
• Assist and support line management to ensure the performance management programme is administered uniformly and effectively

Reporting

• Prepare and generate ad-hoc HR reports as requested by management pertaining to attrition, absenteeism, diversity, disciplinary, investigations, etc.

Key Skills and Experience

• A tertiary qualification related to the function, i.e. HR Diploma or equivalent
• Knowledge of business software such as Microsoft Office
• Minimum two years payroll experience (VIP) non negotiable
• Minimum three years’ Human Resources Payroll / HR Generalist experience
• Good understanding of all the appropriate Acts (LRA, BCEA, OSHA, COID, EEA)
• Experience in cleaning administration and managing the unique needs of a cleaning workforce is preferred.