HR Assistant (Pretoria) needed at FSCA South Africa

Description
Purpose of the Job:

• To provide essential administrative support to the Human Resources Department, ensuring the efficient execution of Human Capital strategies. The person appointed will report to the Departmental Head: Human Resources.

Key Performance Areas:

• Provide administrative support to the Departmental Head including the management of incoming and outgoing mail, photocopying, filing, typing, and management of documents.
• Manage employee filing system by creating and maintaining accurate HR-related files to ensure easy accessibility when needed.
• Manage HR correspondence by responding promptly to internal and external HR-related enquiries and requests, providing support where necessary.
• Perform financial and operational administration by processing all financial claims for the department and ensure capital expenditure orders are well-managed.
• Handle travel arrangements for HR-related events, including obtaining quotes, coordinating visas, booking accommodation, and ensuring all relevant documents are prepared for travel.
• Assist in HR reporting by compiling and presenting of monthly HR reports, including data extraction and presentation from the HR Information System.
• Prepare ad-hoc reports as required.
• Provide general HR support by assisting with various HR projects and tasks as needed, contributing to department-wide initiatives.
• Manage diary by providing effective diary management through Outlook for HR team members.
• Assist with any additional HR tasks as required to support team operations.
• Manage supply chain management tasks for the HR Department to ensure compliance with supply chain processes and policies. Co-ordinate information requests related to internal and external audits
• Take minutes as required
• Assist in collating information for HR Business Plan and Quarterly HR Reports

Requirements

• Matric certificate plus 1 to 3 years’ experience in a Human Resources field. Certificate or diploma in HR administration will be an added advantage.