HR Graduate Intern – Cape Town needed at Vector Logistics

Job Purpose

• To provide day to day human resource administrative support and contribute to the long‐term development of the HR function on a Fixed Term Contract for 6-10 months.

Key Responsibilities

Talent Administration

• Provide all recruitment administration support for A and B Band appointments.
• Handle maternity, paternity, adoption and parental leave processes and queries.
• Administer the performance management system.
• Enter data into the HR system so that accurate records are maintained.
• Liaise with payroll and distribute the payslips.
• Process medical aid / fund entries and withdrawals.
• Process death and disability claim documents.
• Administer the recording of absence.
• Administer the recording of vacation leave.
• Maintain the personnel filing system and safeguard the files and documentation.
• Manage the leave administration process.
• Provide support in investigations for disciplinary and grievance procedures.
• Distribute/disseminate policies and convey related communication.
• Administer employee/study loan and bursary documentation.
• Answer all channeled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards.

KPI’s

• Accuracy and completeness of records and documentation.
• Administration turnaround times.
• Client satisfaction rate.

Key Relationships

Internal

• Employees.
• Line managers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Diploma in Human Resource Management.
• Valid Code EB drivers’ license.
• 1 years’ experience in a similar environment.

Skills and Competencies

Behaviour Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

 Knowledge

• HR principles and practices.
• Employment and labour legislation.
• Business unit processes.
• Health and safety policies and procedures.

Skills

• Verbal and written communication.
• Able to work under pressure.
• Computer literacy.
• Report writing.
• Interpersonal.
• Logical thinking.
• Problem solving.
• Presentation.
• Administrative and organization.
• Numeracy.

Attributes

• Initiative and assertive.
• Tolerant of stress and pressure.
• Creative.
• Proactive.
• Attention to detail.
• Deadline driven.
• People orientated.
• Able to plan ahead and manage time.
• Able to priorities.
• Able to builds appropriate professional, friendly and accessible relationships with employees and line managers.
• Appreciates and understands the need for confidentiality in dealing with all HR and training issues.