HR & Office Administrative Assistant (Milnertin/Century City) Job at ACDC Dynamics SA

Job Synopsis

• The HR & Office Administrative Assistant will provide efficient administrative support to both the Branch Manager and the Regional HR Practitioner.
• The successful candidate will play an important role in ensuring the smooth day-to-day administration of branch operations and human resources activities.
• This is an excellent opportunity for a junior administrator looking to develop a career in Human Resources and office administration.

Key Responsibilities

Human Resources Administration

• Provide day-to-day administrative support to the Regional HR Practitioner.
• Assist with the recruitment process, including scheduling interviews, preparing interview packs, and communicating with candidates.
• Prepare employment documentation, including contracts, new starter packs, and onboarding documentation.
• Coordinate onboarding and induction activities for new employees.
• Maintain accurate and confidential employee records and personnel files.
• Assist with leave administration and employee attendance records.
• Capture and maintain HR information on internal systems.
• Assist with disciplinary hearings, investigations, and other employee relations administration.
• Coordinate employee training records and HR compliance documentation.
• Prepare HR reports and general correspondence as required.
• Provide general administrative support for HR projects and initiatives.

Branch Administration

• Provide administrative support to the Branch Manager.
• Manage filing systems and maintain accurate branch records.
• Prepare meeting agendas, minutes, and follow-up action items.
• Assist with branch reporting and administrative documentation.
• Coordinate office supplies and stationery requirements.
• Assist with travel arrangements and meeting logistics where required.
• Handle incoming calls, emails, and general administrative enquiries.
• Support the coordination of branch events, meetings, and employee engagement initiatives.
• Perform general office administration and ad hoc duties as required.

Requirements

• Grade 12 (Matric) is essential.
• A National Diploma or Certificate in Human Resources, Business Administration, Office Administration, or a related qualification will be advantageous.
• A minimum of 1 years' experience in HR administration will be advantageous.
• Previous office administration experience will be beneficial.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Good written and verbal communication skills.
• Strong organisational and time management skills.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently while also contributing effectively within a team.
• A positive attitude, willingness to learn, and strong customer service orientation.

Competencies

• Excellent administrative and organisational ability.
• Professional communication and interpersonal skills.
• Strong planning and coordination skills.
• Ability to prioritise and meet deadlines.
• Problem-solving ability.
• High level of integrity and confidentiality.
• Adaptability and willingness to take on new responsibilities.
• Strong attention to detail.
• Reliable and dependable work ethic.

If you are an organised, motivated individual with a passion for administration and Human Resources, we'd like to hear from you.