Job Description

To provide comprehensive and quality administrative support of all HR and payroll administration and processes.  

Onboarding / Offboarding of employees:

• Facilitate the admin process for new hires in line with the onboarding process.
• Ensure follow up on receiving all completed forms.
• Ensure the necessary communication and actions relating to exits are sent out timeously as per the process.
• Preparation of exit documentation
• Follow up of exit documentation.

HR Database:

• Ensure that all employee records and details are accurately, captured, maintained and updated on Oracle. 
• Maintain data accuracy on the HR system and function as a Subject Matter Expert regarding all aspects of the system
• Assist with running all HR related reports from the HR system

Payroll and Benefits Administration

• Perform payroll related functions such collating payroll input data, preparing payroll input data into designated template and obtaining necessary approvals for payroll to be processed.
• Manages interactions with the payroll vendor and benefits consultants
• Calculation of termination leave pay for all leavers
• Reconciles payroll
• Handle all payroll related queries

Administration:

• Creation of new joiner files, updating and maintenance of employee files
• Preparation of promotion, job title change, maternity letters etc.
• Provide relevant HR Admin support during audits (BBBEE, DOL, Internal and external audits etc).
• Ad-hoc administration requests and admin assistance to the HR team.
• Leave administration 

Required Skills:

• Excellent organisational skills with an eye for detail and a high level of accuracy
• Ability to multi-task and work productively in a high performance /fast-paced environment
• Must be able to collaborate on HR related projects
• Excellent verbal and written communication skills
• A proactive self-starter with the confidence and ability to work independently
• Resilient and able to work under pressure in an environment when priorities are constantly changing

Qualifications

• Relevant degree/diploma 
• Payroll related certification 
• Minimum of 3 years HR and Payroll administration experience 
• Understanding of payroll, HR legislation and processes 
• Proficient in MS Suite 
• Previous experience and working knowledge of HR systems