HRIS & Payroll Co-ordinator needed at Desmond Tutu Health Foundation

• The Desmond Tutu Health Foundation is currently recruiting for an experienced HRIS & Payroll Co-ordinator. The HRIS & Payroll Co-ordinator will be responsible for implementing the organisation’s Payroll and HR systems, enabling accurate, compliant, and efficient HR operations. The role is responsible for end-to-end payroll processing on Payspace, drive the implementation, optimisation, and support of HR systems including Microsoft Dynamics 365, Direct Hire, and Power BI dashboards. The incumbent will also ensure seamless system integration, manages Employee Self-Service (ESS), maintains data integrity, and deliver analytics and HR reporting to support Management decision-making. By combining technical expertise with hands-on implementation, training, and stakeholder engagement, the role guarantees that all HR and payroll systems are secure, up-to-date, compliant, and aligned with statutory, donor, and organisational requirements.

Job Requirements

• Bachelor’s degree in human resources, Payroll Management, or Information Systems.
• 5-7 years’ experience in a combined HRIS and Payroll function.
• South African Payroll Association – SAPA certification (advantageous)
• Proven end-to-end payroll experience on PaySpace (essential).
• 2-3 Experience with Microsoft Dynamics 365 HR/ERP, Direct Hire, or similar HRIS (essential) as well as system integration.
• Advanced Excel and Power BI data analysis skills.
• Hands-on experience implementing systems and conducting user training.
• Sound understanding of payroll legislation, data management, and system integration.
• Commitment to confidentiality and compliance with POPIA.
• Strong attention to detail and numerical accuracy.
• Excellent analytical, problem-solving, and documentation skills.
• Technically inclined with ability to translate HR needs into digital solutions.
• Excellent analytical, problem-solving, and documentation skills.
• Proactive problem-solver with a process improvement mindset.
• High integrity and discretion with confidential data.

Responsibilities:

• Manage end-to-end payroll (monthly and ad-hoc runs).
• Capture, verify, and reconcile payroll data accurately.
• Prepare payroll journals, variance reports, and reconciliations for Finance.
• Administer employee benefits, provident funds, leave, and other third-party submissions.
• Ensure compliance with SARS, UIF, and statutory payroll requirements.
• Implement Employee Self-Service (ESS) for and train staff on usage.
• Maintain confidentiality and ensure data integrity.
• Advise and support Leadership on HR systems architecture and optimisation.
• Collaborate with IT to identify and implement system enhancements.
• Implement, configure, integrate, and maintain Microsoft Dynamics 365, Direct Hire, and Power BI dashboards.
• Oversee system upgrades and additions in partnership with IT and external suppliers.
• Manage user access, permissions, and configurations in line with internal policies.
• Work with IT to ensure data security, privacy, and compliance with POPIA, donor, and statutory requirements.
• Maintain data integrity and accuracy across all HR and payroll systems.
• Recommend and implement improvements to strengthen data management and security processes.
• At least two management approved improvement initiatives implemented annually:
• Compile and analyse HR and payroll data reports and analytics.
• Support HR in statutory and donor reporting (EE, WSP, HRID, etc.)
• Develop and maintain Power BI dashboards for HR and EXCO insights.
• Any other tasks and duties that may be appropriate to this position