Job Description

• Responsible for ensuring that all the administrative functions are performed accurately, concisely, timely and according to standard operating procedures.

Requirements

• Grade 12 or NQF Equivalent.
• Formal Microsoft Training Certificate.
• An HR-related certificate/ qualification will be a definite advantage.
• A minimum of 2 years HR admin experience.
• Proven experience of computer office programmes i.e. Word, Excel, Outlook & PowerPoint.
• Working knowledge of biometric clocking systems & time sheets.
• Previous experience in a FMCG/ manufacturing environment desirable.
• Experience within a Payroll environment a definite advantage.
• Excellent communication skills.
• Excellent organisational skills and attention to detail.

Duties and Responsibilities

• Provide administrative support to all Departments within GFC.
• Ensure timeous & accurate actioning of employee time & attendance.
• Ensure strict compliance with all relevant standards of documentation.
• Ensure departmental directives adhered to in the execution of all tasks.
• Work with electronic documents and attendance registers.
• Data entry/ Capturing of high volumes of data.
• Handling administrative and HR-related queries.
• Manage own workload identifying improvements and issues.
• Provide quality resource and support to the manufacturing teams.
• Provide information and analysis of data as directed/ required.
• Communication with employees and management.

Duties & Responsibilities:

• Process leave on ESS and ensure it is approved by relevant line managers.
• Process claims on ESS and forward for approval.
• Scanning of all payroll forms and other Human Capital documents.
• Short Hours & Unpaid Leave: capturing and sending them to Payroll for processing.
• Assisting employees with applications for staff accounts & personal loans.
• Administer the time sheets by printing, dispatch, verification and return for correction.
• Process all pay queries, handle exceptions on timesheets and forward to Payroll for processing.
• Ensure all responsibilities are carried out in accordance with HR Company Standards.
• Perform any other duties as may be expected by management.

Skills Required

• Ability to prioritize and complete tasks within agreed time-lines.
• An open, direct and honest attitude at all times is a must.
• Able to maintain integrity within an HR environment essential.
• Ability to work in a pressurised and time-critical environment.
• Able to work as part of a team & values self-development.
• Must be self-motivated, dedicated & able to use own initiative.
• A willingness to work overtime when required.