Human Resources Officer needed at American International School of Johannesburg
Job title : Human Resources Officer
Job Location : Gauteng, Johannesburg
Deadline : December 26, 2024
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Qualifications:
- Grade 12 or Matric
- National Diploma Human Resources Management or relevant qualification
- Degree in Human Resources Management will be advantageous.
- SAGE, VIP, SAP certificate
- Driver’s license
Attributes
- Attention to details, systems oriented, organized, analytical.
- Excellent communication skills in English and sound ability to communicate effectively across all levels.
- Self-motivated, honest, high integrity, courteous and helpful
- The ability to function well under pressure, prioritize matters and act on them accordingly.
- The ability to function both independently and in a team, take initiative, shows commitment, and is motivated to achieve tasks in the required time frame.
- Coordinating time and resources well and demonstrates strong interpersonal and mediation skills with a positive attitude.
- Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies.
- Continuously pursues to improve skills through on the job or external training.
- Understands the importance that parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
- Demonstrate aptitude or competence for assigned responsibilities.
- Excellent written and verbal communication
Preferred skills and experience
- A minimum of 3 years HR experience
- Strong computer experience including knowledge on various HR systems
- Previous experience working in the educational sector and within a multinational environment is advantageous.
- Understanding and experience in dealing with onboarding and exit documentation
- Sound knowledge of the South African Labour Laws
- Strong interpersonal skills and ability to work with the Unions
- Excellent administrative skills and experience
- Multilingual and ability to engage with employees at a lower level in their own language
- Strong mediation and negotiation skills
- Excellent administrative skills and experience
- Experience in VIP or Sage Payroll
Performance responsibilities:
Recruitment and selection
- Administratively support HR department, on the release of adverts, shortlisting, setting interviews
- Support HR recruitment process by providing credential checks and ensure that records are kept safely
- Collect all onboarding documents and ensure that employees are captured on the HR System and registered with Payroll
- Facilitate the application of employee benefits such as medical aid, pension, life and dread dieses cover
- Ensure proper filing of completed interview guides are kept and made available upon requests.
Employee Relations
- Receive and file all disciplinary warnings and ensure that records are kept safely
- Assist in taking minutes during the disciplinary hearings
- Receive and submit to payroll all the union application and cancellation forms
- Provide monthly union membership lists and do conciliation with payroll
- Retrieve documents and assist in the compilation of evidence in preparation for disciplinary process
- Provide administrative support to Employment Equity Committee, including keeping attendance registers
- Represent the company at CCMA in the conciliation processes and occasionally during Arbitration process
Training and Development
- Assist with the collection of Individual Development Plan or forms part of the Team Development Plan
- Assist with the collection of trainings details and ensure that they are recorded and reported accordingly
- Receive and file all training attendance register and file certificates received
- Facilitate performance management activities, including ensuring that annual performance scorecards are discussed and agreed upon at the beginning of the school year
HR Administration
- Ensure proper record keeping including employee filing, training records, interview records etc
- Ensure accurate payroll input and that it is submitted in time
- Play an active role in the benefit application, such us medical aid, pension and other aspects
- Ensure information is updated from time to time including the family information
- Ensure that all employees complete the correct engagement documents
- Facilitate the change of banking details, medical aid, marital status etc
- Produce leave reports and advise line management on leave forfeiture and other leave related issues
- Facilitate the exit documentation for exiting employees
- Keep all probation and on boarding documents for newly appointed employees
- Play an active role during the wellness days and wellness programs
- Play a critical role in the collection and recording of performance scorecards
Policies and Procedures
- Drive HR policies awareness and educate Ops staff on different HR policies and procedures.
- Guide and assist line management to comply the HR processes
- Assist with leave administration in the ESS system.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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